Property Manager

Job Description

Job Description

Description:

GK Real Estate is seeking a Property Manager for the Holiday Village Mall in Great Falls, Montana. The Property Manager is responsible for the management of the mall and personnel. The tasks required of this position are flexibility, excellent organization and attention to detail. The Property Manager is primarily responsible for maintaining the asset as well as monitoring the fiscal performance of the property. This position will report to the Company’s Director of Property Operations.

The ideal candidate will have strong interpersonal skills, be pro-active and detail oriented, have connections with the community of Great Falls, and a proven track record of managing commercial/retail real estate.

Key Responsibilities:

The responsibilities of this position will vary significantly from day to day and week to week.

Below is a list of likely responsibilities:

Property Maintenance and Tenant Interaction:

• Direct the daily operations, daily maintenance and maintain the safety of the shopping center.
• Conduct regular property inspections and visitations with tenants.
• Provide prompt, professional response and follow through regarding tenant inquiries, problems, and complaints.
• Coordinate move-in for new tenants and move-out inspections for tenant vacating their space.
• Update and maintain property condition reports with respect to roofs, HVAC units, parking lot, etc.
• Obtain bids and manage capital improvement projects.
• Coordinate tenant finish construction with tenant and contractors. Provide progress reports to corporate office on a regular basis.
• Supervise contractors and maintenance staff for services and repairs to property.
• Assist with the preparation of rent commencement letters, delivery notices, etc., for new tenants.
• Complete other special projects and duties assigned.

Vendor Administration:

• Maintain a file of Certificates of Insurance for both tenants and vendors.
• Prepare new vendor contracts and manage renewals.
• Maintain a schedule of service contracts by property.
• Maintain and update a list of preferred vendors in each trade.

Property Reporting and Accounting:

• Review management reports on a monthly basis, providing analyses on variances to budget
• Prepare and manage annual operating budgets.
• Manage the recurring manual billings (water, sewer, electric, etc.)
• Coordinate collection efforts of accounts receivable. This will include the preparation of past due statements and correspondence with delinquent tenants.
• Review annual expense reconciliations and handle correspondence with tenants.

Health and Safety Management

• Ensuring the property complies with local, state, and federal building and safety codes (such as OSHA). This includes overseeing fire safety systems, evacuation plans, and environmental health.

• Five or more years’ previous experience in commercial property or facilities management.
• Commercial construction management expérience preferred.
• Proficient in Microsoft Office (Excel, Word, Outlook). Experience with Yardi accounting software is a plus.
• Must be able to prioritize multiple deadlines in an efficient manner.
• Ability to work independently and collaboratively.
• Excellent organization skills.
• Strong verbal and written communication skills.
• Must be team oriented and possess an “upbeat / can-do” attitude.

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