Health System Specialist- Executive Administrator

Summary

The position is located in the Hampton VA Healthcare System, in the Associate Director Patient Care Service (ADPCS). The Hampton VAHCS is a general medical surgical facility with 477 beds serving a 15-county area in eastern Virginia and a 10-county area in northeastern North Carolina and has a veteran population of more than 220,000 veterans. A teaching hospital providing a full range of patient care services, Hampton VA features state-of-the-art technology as well as education and research.

Learn more about this agency

Duties

Help

Duties include but are not limited to:

The purpose of the position is to provide management and administrative support for a broad spectrum of ADPCS operations that require extensive knowledge of management principles, practices, methods, and standards.

• Serves as an advisor by analyzing a variety of ADPCS operational activities involving staffing methodology, manpower utilization, work distribution, productivity, policies, processes, and other management functions for overall improvement.
• Strategic planning, creating and maintaining statistical data for decision-making purposes, developing and monitoring cost effective programs, and monitoring organizational performance.
• Frequently meets with Executive Leadership, Service Chiefs, and management officials to advise on issues that affect the delivery of health care. Advises management on matters impacted by programmatic/policy changes.
• Collaborate with subordinate ADPCS service lines to analyze and evaluate programs and operational activities for overall effectiveness.

Management and Planning:

• Advises on and provides management support involving administrative policies, programs, and operations of a highly complex health care delivery system with care spanning eight (8) subordinate service lines. Works closely with the ADPCS by providing oversight overbroad range of administrative and management activities related to the institutional objectives of high-quality patient care. Develops and implements effective action plans in collaboration with the ADPCS management to ensure various program needs are met. Participate in internal service, senior management, and VISN leadership meetings by presenting and making effective recommendations to influence decisions related to high-quality patient care and operations. Collaborates with VISN and VACO officials, senior management, section chiefs, and program specialists to ensure integrated goals, mission, and priorities are met.

Evaluation and Analysis:

• Acts as the project lead for healthcare and operational improvement projects impacting patient care delivery systems and functions. Responsible for conducting special organizational studies involving staffing methodology, manpower utilization, workflow operations, work distribution, productivity, policies, processes, equipment, space utilization, and other operational functions. Responsible for improving the effectiveness of program operations through the establishment of appropriate organizational structures and the use of efficient work methods and procedures. Conducts special projects involving the analysis of interrelated issues to develop operational improvement plans for the accomplishment of mission, goals, and objectives.

Personnel Management:

• Maintains collaboration with Human Resources to integrate assigned programs with Patient Centered Care program goals and initiatives. Serves as key figure in manpower utilization, resource allocation, assuring recruitment and retention within approved ceilings. Initiates requests for recruitment and interviews. Responsible for managing and development of the position descriptions and functional statements for the service. Prepare HR documentation to bring new employees on-board, and take part in orientation, counseling, etc. for employees in Patient Care Services.

Budgeting and Contract Management:

• Responsible for the formulation, execution and management of the budgetary plan and operations. Performs budget execution functions to ensure that expenditures are consistent with budget formulation plans as the fiscal year progresses. Possesses full authority for and manages all fund control points.

Work Schedule: 8:00 am - 4:30pm, Monday - Friday

Telework: Ad-hoc

Virtual: This is not a virtual position.

Position Description/PD#: Health System Specialist- Executive Administrator/ PD502240

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Requirements

Help

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work requires some physical exertion, such as periods of standing when teaching; some walking, bending, crouching, stooping, stretching, or similar activities when visiting work sites; and some moderate lifting and carrying. At other times the work is sedentary, requiring the use of a computer.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/26/2026.

Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Individual Occupational Requirement (IOR): The 0671 series requires specific education or experience to be met in order to be appointed into a position of this series. All applicants must meet one of the Individual Occupational Requirements listed below in addition to the grade specific requirements. Applicants may qualify based on their experience and/or education as described below:

• Education: Undergraduate and Graduate Education in a Major study of hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. Transcripts required. OR,
• Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:
  • Missions, organizations, programs, and requirements of health care delivery systems
  • Regulations and standards of various regulatory and credentialing groups; and
  • Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

You may qualify based on your experience and/or education as described below:

• Minimum Qualifications: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Analyzing and evaluating administration health care operations by identifying training needs to develop training, reference materials, and implement plans for software packages; Overseeing data validation, automated data processing systems, and reporting activities related to hospital information systems; Designing, preparing, and validating management reports to support budgeting, quality assurance, utilization management, and executive-level planning; Conducting analysis to identify and deliver solutions for areas of improvement of patient demand, workload trends, and bed utilization. Note: Experience must be fully documented on your resume and must include job title, duties, month & year starting and year ending dates AND hours worked per week. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a PH.D. or equivalent degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M. if related. OR
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond two (2) full years of graduate education.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Additional information

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.