Property Management Assistant

Job Description Job Description About the Role We’re looking for a reliable and detail-oriented assistant to support day-to-day operations for a property management company. This is a hands-on, in-office role focused on keeping things organized, responding to issues, and following through on tasks. This position is best suited for someone who prefers a steady, structured role and takes pride in being dependable and organized. About the Company We are a small, hands-on property management company based in Fort Lauderdale managing a portfolio of residential properties and Airbnbs. Our team operates lean, which means everyone is expected to stay organized, communicate clearly, and follow through on responsibilities. This is not a corporate environment—things move quickly, and attention to detail matters. Key Responsibilities Leasing Support (As Needed) - Respond to rental inquiries across platforms - Post and update listings - Process applications and approvals - Prepare leasing documents and agreements Tenant & Office Support - Answer incoming calls and assist tenants - Handle tenant concerns and route issues appropriately - Create notices and tenant communications - Deliver 3-day notices when required Maintenance & Coordination - Assign maintenance requests to vendors/contractors - Schedule cleanings and coordinate repairs - Communicate between tenants, maintenance, and management - Order and organize materials and supplies Administrative & Financial Tasks - Enter receipts and post charges - Make bank deposits (including handling cash/coins) - Assist with renewals and documentation - Notarize documents (or be willing to become a notary) Property Tasks - Schedule pest control services - Conduct move-in and move-out walkthroughs - Help keep operations running smoothly across multiple properties After-Hours & Short-Term Rental Support - Occasionally respond to urgent calls or messages after hours - Assist with Airbnb/short-term rental operations, including guest communication and issue resolution - Help ensure smooth guest experiences and quick response times when needed Requirements - Strong organization and attention to detail - Reliable and consistent—shows up and follows through - Comfortable handling multiple tasks at once - Professional communication (phone, text, email) - Working vehicle and valid driver’s license - Basic computer skills - Willingness to occasionally handle urgent matters outside standard business hours Preferred Experience - Experience with AppFolio or similar property management software - Basic proficiency in Microsoft Excel (data entry, tracking, simple reports) - Property management, leasing, or office experience - Notary certification (or willingness to obtain) Important This is a steady, in-office support role with a small team. It’s ideal for someone looking for stability and consistency rather than rapid career advancement. Company Description We are a small, hands-on property management company based in Fort Lauderdale managing a portfolio of residential properties. Our team operates lean, which means everyone is expected to stay organized, communicate clearly, and follow through on responsibilities. This is not a corporate environment—things move quickly, and attention to detail matters. Company Description We are a small, hands-on property management company based in Fort Lauderdale managing a portfolio of residential properties. Our team operates lean, which means everyone is expected to stay organized, communicate clearly, and follow through on responsibilities.\r\n\r\nThis is not a corporate environment—things move quickly, and attention to detail matters.