Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a collaborative finance team. This contract-to-permanent opportunity is well suited for someone who is comfortable managing core payable activities while using sound judgment to prioritize urgent vendor payments. The role follows a hybrid schedule with three days onsite each week and offers the chance to support multiple business entities in a growing organization.

Responsibilities:
• Process invoices accurately through matching, batching, and coding activities to support timely payment cycles.
• Review outstanding payables and determine which invoices require immediate attention based on deadlines, cash flow needs, and business priorities.
• Handle day-to-day accounts payable operations for multiple entities, ensuring records remain organized and complete.
• Verify invoice details against supporting documentation and resolve discrepancies before payments are released.
• Collaborate with team members in a small accounts payable group to maintain workflow coverage and meet processing deadlines.
• Assist with expanded payable responsibilities tied to newly acquired businesses and potential global accounts payable support.
• Maintain accurate financial data within accounts payable systems and contribute to smooth month-end processing.
• Communicate with internal stakeholders and vendors to address payment questions and follow up on missing or unclear information.• At least 1 year of experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice matching, batching, coding, and payment processing.
• Ability to evaluate priorities and make thoughtful decisions about payment timing.
• Strong attention to detail with the ability to identify discrepancies and maintain accurate records.
• Comfortable working in a hybrid environment with three days onsite each week in South Bend, Indiana.
• Ability to manage responsibilities across multiple entities in a fast-changing business environment.
• Effective communication skills and a team-oriented approach to supporting finance operations.