Administrative Assistant - Big Oak Plant - San Antonio, TX

divh2Administrative Assistant - Big Oak Plant - San Antonio, TX/h2pIron Oak Energy, a leading provider of proppant to the oil and gas industry with a differentiated footprint of low-cost, logistically advantaged mining and terminal assets serving all major U.S. shale basins. Iron Oak Energy Solutions was formed in 2024 from the strategic combination of Covia Energy and Black Mountain Sand. The combination positions Iron Oak Energy with unmatched scale, reliability, and deliverability to customers in all major oil and gas shale plays./ppIron Oak Energy is seeking an Administrative Assistant to be based out of the companys San Antonio, TX facility. As an Administrative Assistant, you will perform administrative and customer service duties for the plant. This role will assist the Plant Manager, Operations Manager, and designated supervisors with various administrative duties./ppstrongKey Responsibilities:/strong/pulliCoordinate and maintain effective office procedures and efficient workflow./liliImplement Corporate and plant-specific policies and procedures./liliGreet and direct visitors and telephone callers to the appropriate person(s) as circumstances warrant./liliTake actions authorized during the Plant Managers and/or Operations Managers absence to see that matters requiring attention are referred to the delegated authority or handled in a manner so as to minimize the effect of the Managers absence./liliCoordinate and direct incoming and outgoing mail and courier services./liliMaintain appropriate records and manage them per policy. Periodically purge files per the Records Retention Policy and Procedure./liliServe as liaison with Corporate Customer Service to provide customers with needed support and processing of orders./liliCompile daily, weekly, monthly, and annual reports of shipments, costs and production./liliEnsure completion of weekly payroll process./liliAssist in the organization and execution of community service projects./liliCoordinate onboarding of employees/liliPrepare correspondence and reports as required./liliSelect and/or make recommendations for purchases of office supplies and equipment./liliResearch and collect information in preparation for meetings, work projects and reports./liliCoordinate meetings and teleconferences as required./liliMaintain plant personnel records and insurance records, coordinating with Corporate Human Resources Department./liliMaintain petty cash fund, accounts payable, payroll and related activities./liliParticipate in training provided by the Company./liliAccept responsibility without direct supervision./liliExercise initiative and judgment and make decisions within the scope of assigned authority./liliPerform other projects and duties as assigned./li/ulpstrongMinimum Qualifications:/strong/pulli3 to 5 years of general administrative or reception experience required/liliKnowledge of MS Word, Excel, and PowerPoint/liliComputer skills demonstrated through prior work experience/liliPreference given to prior experience working in ERP system/liliPreference given to candidates with AA or AS degree/liliStrong decision making and problem-solving skills/liliExcellent communication skills/liliPleasant, professional manner/li/ulpstrongBenefits:/strong/pulliExcellent Healthcare Benefits medical, vision, dental/lili401K with company matching/liliVacation + Paid Holidays/liliDisability, Life / ADD/liliEmployee Assistance Program/li/ulpIron Oak Energy is committed to fostering diversity and inclusion in our workforce. We provide equal employment opportunities based on work-related factors without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, or veteran status. We offer competitive salaries, advancement opportunities, and a comprehensive range of benefits./p/div