Administrative Office Assistant

Symphonicity, the Symphony Orchestra of Virginia Beach, is seeking a dependable, organized, and detail-oriented Administrative Office Assistant to provide part-time support for our office, donor administration, and concert/event preparation.

Hours: Up to 15 hours per week

Pay: $15 per hour

Location: Virginia Beach, VA

The position is generally scheduled between 9 a.m. and 12 p.m. on weekdays, with the specific weekly schedule established in coordination with the Executive Director. Some duties may be completed remotely with approval.

Occasionally, the Administrative Office Assistant may be asked to assist with concert preparation or provide on-site support at performances or other Symphonicity events. Any event-related hours will count toward the employee’s regular weekly hours and will be offset by a corresponding reduction in scheduled office hours.

Responsibilities include:

• Managing incoming phone calls and general email inquiries
• Filing, copying, mailing, couriering, and other routine office administration
• Organizing and tracking office supplies and inventory
• Assisting with preparation and distribution of Board and committee materials
• Entering gifts and maintaining accurate donor and constituent records
• Preparing donor acknowledgment letters
• Assisting with donor, subscriber, and organizational mailings
• Helping prepare materials and supplies for concerts and events
• Assisting with patron-facing and event support, such as Will Call, hospitality materials, signage, merchandise, supplies, and post-event collection or cleanup
• Coordinating as needed with office staff and volunteers

Qualifications:

• Demonstrated proficiency with Microsoft Word and Excel
• Strong organizational skills and attention to detail
• Ability to maintain accurate records and follow established procedures
• Ability to manage multiple priorities effectively within a limited-hours schedule
• Ability to work independently, exercise good judgment, and seek clarification when appropriate
• Professional, pleasant, and courteous demeanor when interacting with patrons, donors, volunteers, Board members, staff, and the public
• Strong written and verbal communication skills
• Experience with donor databases or CRM systems preferred
• Familiarity with Network for Good is highly desirable, or the ability to learn new software and systems quickly
• Reliable transportation for occasional errands and event-related responsibilities
• Ability to lift and carry up to 25 pounds as needed

Symphonicity is a community-based orchestra serving Virginia Beach and the greater Hampton Roads area through orchestral performances, education, and community engagement.

To apply, please submit a résumé and brief statement of interest to View email address on click.appcast.io (no phone calls, please). Submissions received before 9/4/26 will receive top priority.