Transaction Coordinator

Job Description

Job Description

Job Title: Real Estate Transaction Coordinator (Licensed in Texas)

Overview:
We are seeking a licensed Real Estate Transaction Coordinator to join our award-winning team.

The ideal candidate holds a strong understanding of contracts, compliance, and the full transaction process from contract to close. This role requires someone proactive, highly organized, and capable of managing multiple transactions simultaneously with exceptional attention to detail. You will serve as the central point of communication for clients, agents, lenders, and title companies, ensuring every file progresses smoothly and efficiently in a fast-paced, high-performance environment where precision and professionalism matter.

Our team brings more than 100 years of combined experience and manages 300–400 transactions per year.

Key Responsibilities:

• Oversee all aspects of buyer and seller transactions from contract to close.
• Review contracts to ensure accuracy, compliance, and adherence to Texas real estate regulations.
• Open escrow and coordinate with title companies, lenders, inspectors, and appraisers.
• Schedule and follow up on all contract deadlines, including option periods, financing contingencies, and closing dates.
• Maintain detailed transaction files, ensuring all documents are complete and compliant with brokerage requirements.
• Provide exceptional customer service to clients, keeping them informed and updated throughout the process.
• Manage communications with all parties involved in the transaction to ensure deadlines are met.
• Assist with preparing, delivering, and obtaining signatures on amendments, addendums, and other documents as needed.
• Track and update transaction statuses in the CRM or transaction management system.
• Ensure timely delivery of commission checks and closing documents.

Qualifications:

• Active Texas Real Estate License (required).
• Proven experience as a Realtor, Transaction Coordinator, Real Estate Assistant, or similar role.
• Thorough understanding of the Texas real estate contract, timelines, and compliance requirements.
• Strong organizational and time-management skills, with the ability to handle multiple transactions at once.
• Excellent communication and interpersonal skills, with a client-focused mindset.
• Proficiency with real estate CRMs, MLS systems, and transaction management platforms.
• Ability to problem-solve and stay calm under pressure in a fast-paced environment.

Preferred Skills:

• Familiarity with DocuSign, Salesforce, Skyslope, Dotloop, or similar platforms.
• MLS
• Experience supporting a high-volume real estate team.
• Ability to anticipate needs and take initiative to ensure smooth closings.