Human Resources Assistant (Onsite)

We are seeking a detail-oriented, proactive Human Resources Assistant to serve as an essential onboarding coordinator for our team. In this role, you will guide new hires through every step of their pre-employment journey—facilitating background checks, coordinating clinical licensure verifications, managing electronic paperwork, and ensuring every employee is set up for success on day one.

The ideal candidate brings high standards of confidentiality, excellent communication, and hands-on compliance experience. If you thrive in a fast-paced environment and take pride in accuracy and operational support, this role is a great fit.

• Position Type: Contract (3-month initial duration with potential for extension and exposure to permanent opportunities)
• Pay Rate: $21.00 / hour
• Location: 100% On-Site | 8751 Park Central Dr, STE 140, Richmond, VA 23227

Key Responsibilities

• Pre-Employment Screening: Coordinate pre-employment drug screenings, background checks, and clinical licensure verifications across multiple site locations.
• Compliance & Verification: Process and verify employment eligibility utilizing E-Verify and electronic document systems.
• Document Auditing & Management: Upload and audit critical onboarding documentation, including offer letters, sign-on bonus agreements, and Form I-9 records.
• New Hire Coordination: Manage day-one communications, register new team members for orientation sessions, and deliver clear guidance throughout the onboarding lifecycle.
• Reporting & Issue Resolution: Prepare regular onboarding status reports, monitor milestones, and proactively resolve or escalate processing delays.
• Administrative HR Support: Support the broader human resources department with ad-hoc administrative and operational tasks as assigned.

Requirements & Qualifications

• Experience: Prior professional experience in human resources, onboarding coordination, or office administration.
• Technical & Compliance Proficiency: Hands-on familiarity with Form I-9 processing, E-Verify, and document management databases.
• Detail & Discretion: Exceptional attention to detail, record-keeping accuracy, and an uncompromising commitment to maintaining confidentiality.
• Communication Skills: Excellent written and verbal communication skills across all levels of an organization.
• Time Management: Strong organizational skills with the ability to manage competing priorities in a fast-paced setting.