Administrative Assistant

Administrative Assistant

We are seeking a highly organized, discreet, and proactive Administrative Assistant to support mission-critical operations within the Intelligence Community. The ideal candidate excels in fast-paced, high-security environments, demonstrates outstanding judgment, and is able to manage complex administrative workflows while maintaining strict confidentiality.

Candidate must be a U.S Citizen and hold a Government Security Clearance with a polygraph.

Security clearance information is subject to verification. Falsifying or misrepresenting your clearance status may result in disqualification from employment or termination. False statements made in matters involving the U.S. Government may also carry civil or criminal penalties under applicable law.

Key Responsibilities

• Provide comprehensive administrative support to senior leaders, program managers, and mission teams.
• Manage and coordinate calendars, meetings, secure conference rooms, VTC sessions, and classified/unclassified communications.
• Prepare, edit, and format correspondence, briefings, reports, and documentation in accordance with agency standards.
• Track taskers, actions, and deliverables; ensure deadlines are monitored and met.
• Facilitate visitor access and escort duties in accordance with facility security protocols.
• Handle travel arrangements, vouchers, and logistics for domestic and OCONUS travel (as permitted).
• Maintain and update filing systems and document repositories across multiple classification levels.
• Support onboarding and administrative processing for new personnel (badging, accounts, orientation scheduling).
• Coordinate office supplies, maintenance requests, and workspace readiness.
• Work closely with security, IT, and operations personnel to ensure compliance with all IC policies and procedures.