Development Coordinator

ABOUT THE REPERTORY THEATRE OF ST. LOUIS The Repertory Theatre of St. Louis (The Rep) is the region’s premiere theatre for compelling, award‑winning theatrical experiences that entertain, engage, and illuminate audiences’ shared humanity. Founded in 1966, The Rep has sustained artistic excellence by creating, developing, and curating adventurous new works and beloved classics from the most exciting emerging and established American voices. The Rep builds bridges within the St. Louis community and beyond by offering productions that allow audiences to see themselves and the stories that matter to them represented on stage, through community engagement programs, and across its educational initiatives. The Rep welcomes audiences with inspiring productions at several inviting stages across St. Louis, including the Virginia Jackson Browning Theatre at the Loretto‑Hilton Center for the Performing Arts and other venues around the area. A thought leader in the national theatre landscape, The Rep is a dedicated partner with arts organizations in St. Louis and across the country, expanding audiences’ appreciation and understanding of the world through theatre. In December2023, The Rep was named a Missouri Historical Theatre, a recognition awarded to theatres that contribute to tourism, promote arts in their community, and have operated for at least fifty years. For more information, visit MISSION, VISION, AND VALUES Mission : The Repertory Theatre of St.Louis creates bridges between people in the region and beyond through expertly crafted theatrical experiences that are joyful, unique, inspiring, and thought‑provoking. Vision : The Repertory Theatre of St.Louis will be a welcoming home where a full spectrum of artists and audiences courageously engage with one another and expand their appreciation and understanding of the world. Values : Collective Excellence, Equity and Anti‑Racism, Resource Stewardship for Sustainability and Growth, Life‑Long Learning. POSITION SUMMARY The Repertory Theatre of St.Louis (The Rep), one of the leading regional theatres in the country, is approaching its 60th Anniversary Season, producing mainstage and studio work of the highest calibre while serving tens of thousands of audience members annually. Through mainstage productions, the Steve Woolf Studio Series, and extensive education and community programs, The Rep is committed to creating meaningful theatre experiences that reflect, engage, and inspire our community. This position is ideal for a highly organised, detail‑oriented professional interested in arts administration and nonprofit development. The Development Coordinator manages essential functions including gift processing, donor communications, database management, prospect research, and administrative support for the Development team. With a strong focus on accuracy, responsiveness, and relationship‑building, this role helps ensure a seamless donor experience and supports the growth of contributed revenue. As part of a collaborative team, the Development Coordinator strengthens donor engagement and sustains The Rep’s long‑term impact in the community. The Rep is committed to fostering an inclusive workplace and celebrating diversity. We are proud to be an equal‑opportunity employer, welcoming candidates of all backgrounds, identities, and lived experiences. KEY RESPONSIBILITIES Donor Relations and Stewardship Serve as a welcoming and responsive point of contact for donors, providing timely and professional communication. Assist with donor mailings, filing, and general development administration. Draft and send donor acknowledgements, stewardship letters, and other correspondence. Support the creation of donor recognition lists, impact reports, and benefit fulfillment. Assist with donor cultivation and stewardship events, including RSVPs, logistics, and on‑site support. Gift Processing and Database Management Work with and support the Deputy Director with processing all contributions accurately and promptly, ensuring proper coding, documentation, and reconciliation. Maintain donor records in the CRM system with a high level of accuracy and confidentiality. Generate reports, mailing lists, and data pulls to support campaigns and departmental planning. Partner with the Deputy Director on monthly reconciliation and audit preparation. Fundraising Campaign Support Assist with annual fund campaigns, membership programs, and special fundraising initiatives. Support direct mail and email solicitations, including list preparation, proofing, and coordination with vendors. Conduct prospect research to support donor cultivation and pipeline development. Track campaign progress and donor engagement metrics to inform strategy. Departmental Operations and Cross‑Departmental Collaboration Provide administrative support to the Director of Development and the Development team. Maintain organised digital and physical filing systems, campaign calendars, and project timelines. Collaborate with Marketing, Artistic, Education, and Production teams to support donor communications and engagement opportunities. Assist with grant materials, grant reporting deadlines, and other institutional needs as assigned. QUALIFICATIONS 1–3 years of experience in fundraising, arts administration, nonprofit operations, or related fields. Strong written and verbal communication skills with an ability to craft clear, donor‑centered messaging. Experience with CRM or donor databases (Salesforce or similar preferred). High attention to detail, accuracy, and confidentiality. Comfort with data entry, reporting, and basic analysis. Ability to manage multiple priorities in a fast‑paced environment. A collaborative spirit and commitment to creating welcoming experiences for donors and community members. Passion for the performing arts and The Rep’s mission. OTHER INFORMATION The Repertory Theatre of St.Louis offers a competitive and comprehensive benefits package, including: Health & Wellness Coverage: Medical, dental, and vision insurance. Flexible Spending Account (FSA): Pre‑tax savings to help cover eligible healthcare expenses. Paid Time Off: Two weeks of paid vacation in the first year, increasing to three weeks annually after the first year. Retirement Savings Plan: 403(b) with employer contributions beginning in the third year of employment. Creative, Collaborative Culture: The opportunity to work alongside passionate artists and professionals, shaping the future of one of St.Louis’ most beloved cultural institutions. We are proud to foster an inclusive workplace where all individuals are valued and supported. #J-18808-Ljbffr