Program Specialist

Job Title

Program Specialist

Duties

Help Duties include but are not limited to:

• Serves as subject matter expert for service contracts for the service line and is responsible for the coordination and monitoring of all contracts assigned.
• Prepares contract specifications to include complex Statements of Work and obtains accurate and sufficient data to support continuation or cancellation of contractual obligations through quality monitoring.
• Initiates and completes modifications by the contractor, completes reconciliation of invoices to timecards for accurate and prompt payment, initiates payment and completes increases and decreases to the financial obligations funding the contract.
• Prepares detailed and complex contract solicitation packages for submission to the Veterans Integrated Service Network (VISN) Contracting Office for award of the necessary contract services.
• Completes necessary documents, packets, quotes, Statements of Work, and other required materials for the procurement of medical equipment and supplies necessary for patient care.
• Participates in annual budget forecasting, budget submissions and supplemental budget requests.
• Serve as a Control Point Official and initiates and approves necessary forms and electronic request transactions.
• Monitors fund control points on a day-to-day basis and requests transfers between accounts as needed throughout each fiscal year to ensure service functions remain within budget allocations.
• Assembles and complies budget information for annual and quarterly reports.
• Performs short- and long-term planning regarding program development, staffing and resource allocation.
• Performs staff support work in short- and long-range planning efforts and complies with directives and national guidelines in preparing annual and cyclic planning documents.
• Collaboratively develops strategies for the service to meet its goals and mandates in efficient and effective ways, ensuring alignment with Medical Center strategic initiatives.
• Prepares and reviews reports involving trend analyses and ensures follow-up in these areas for Specialty Care programs.
• Develops and implements methods and procedures for collecting, processing, compiling, editing, and analyzing administrative, financial, and clinical data. Identifies administrative problems and takes action to resolve those problems.
• Identifies program inefficiencies and develops studies or data collection techniques related to identified problems.
• Organizes, compiles, summarizes and analyzes the data collected; develops reports which reflect the scope of activities; and identifies trends and opportunities for improvement.
• Utilizes individual judgement to determine the most appropriate means to display the data to ensure it is meaningful to those viewing the data.
• Performs other duties as assigned.

Work Schedule: Monday to Friday; 8:00 - 4:30 pm

Virtual: This is not a virtual position.

Position Description/PD#: Program Specialist/ PD101700

Relocation/Recruitment Incentives: Not authorized

Critical Skills Incentive (CSI): Not approved

Permanent Change of Station (PCS): Not authorized