Office Associate II

Job Title

Salary (Non negotiable): $34,671 - $47,872 (includes benefits package)

Paygrade 6

Hours: 12 months, 37.5 hours per week, 260 days Bargaining Unit: This position is part of the non-supervisory support services bargaining unit FLSA: Non-exempt

Qualifications

• High school diploma or equivalent. Post secretarial training a plus.
• Three (3) years' experience performing general clerical or secretarial work. Applicable post secondary training may be accepted in lieu of experience.
• Ability to maintain high level of confidentiality.
• Thorough knowledge of business English, spelling and punctuation.
• Working knowledge of Ellevation (data platform) preferred.
• Ability to interact in a positive manner with staff, educators, and the general public and communicate effectively both orally and in writing.
• Ability to quickly and accurately operate personal computer, with spreadsheet and word processing software.
• Good organizational and self-starter skills with ability to meet deadlines.

Responsibilities

• Provide administrative support for the ESOL supervisor and coordinators.
• Perform routine tasks not limited to typing, filing, scheduling meetings, recording meeting minutes, and ordering and inventory of materials.
• Process purchase orders and request quotes for content related purchases.
• Prepare and process task codes.
• Support with the oversight of department budgets.
• Handle administrative details independently, including screening of telephone calls, composition of letters/memos, etc., and scheduling of appointments.
• Maintain office records, files and reports in an efficient manner.
• Maintain ESOL enrollment records for submission to Maryland State Department of Education.
• Perform other job-related duties as assigned.