Office Operations Manager

Job Description

Job Description

Office Operations Manager

Location: Ballantyne – Charlotte, NC
Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.
Salary: $55,000–$75,000 annually, based on experience
Start Date: As soon as possible
Interview Process: In-person interview

Southeastern Technology Group is seeking an experienced Office Operations Assistant to support its administrative, financial, human resources, and business operations. This is a highly visible role designed for a mid- to senior-level professional with the potential to grow into the Office Operations Manager position.

The ideal candidate is organized, dependable, and comfortable managing a wide range of responsibilities in a professional office environment. We are looking for someone who values stability, demonstrates strong professional judgment, and is interested in building a long-term career with the organization.

What You’ll Do

• Support the daily administrative and operational needs of the office

• Assist with employee timesheet processing and payroll coordination

• Support employee onboarding and routine HR processes

• Coordinate employee benefit setup and renewals, including health insurance and 401(k) plans

• Respond to employee questions regarding benefits and administrative processes

• Perform basic accounts payable and accounts receivable functions

• Assist with invoicing, purchasing, billing, and payment tracking

• Communicate professionally with customers regarding purchasing and billing matters

• Support month-end and year-end financial closing processes

• Work with owners, shareholders, and account managers on business operations

• Assist with contracts, proposals, purchase orders, project funding, and client account setup

• Support commercial insurance documentation and renewal processes

• Maintain accurate, organized, and confidential business records

• Assist with special projects and other operational responsibilities as needed

What We’re Looking For

• Previous administrative or office operations experience in a professional business environment

• General understanding of accounting and business operations

• Experience supporting payroll, invoicing, employee benefits, or HR-related processes

• Working knowledge of accounts payable and accounts receivable

• Proficiency with Microsoft Office, including Outlook, Word, and Excel

• QuickBooks experience is strongly preferred

• Exceptional attention to detail and organizational skills

• Excellent written and verbal communication abilities

• Professional and confident phone presence

• Ability to manage competing priorities and follow tasks through to completion

• Strong discretion when handling confidential employee, client, and financial information

• Consistent employment history demonstrating reliability and professional commitment

• High standards of integrity, accountability, professionalism, and work ethic

Why Consider This Opportunity?

• Competitive salary based on experience

• Broad exposure to business operations, accounting, HR, and client support

• Opportunity to work closely with company leadership

• Clear potential to advance into an Office Operations Manager role

• Stable, professional environment seeking a long-term addition to the team

If you are an experienced office professional who enjoys bringing organization and structure to a growing business, we encourage you to apply.

Pay Details: $55,000.00 to $75,000.00 per year

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.