Judicial Assistant or Paralegal to the Chief Judge

Job TitleJob DescriptionDutiesResponsibilities of the position include, but are not limited to:Administrative and Document Management:Compose, prepare, and edit legal documents, correspondence, memoranda, and agendas for meetings and conferences.Prepare, proofread, and edit various reports and materials, ensuring completeness and accuracy.Take minutes during meetings and follow up on action items.Oversee court committees and advisory council by tracking term end dates, preparing letters, and managing related correspondence.Schedule and Event Coordination:Efficiently manage the judge's schedule in coordination with the Executive Assistant.Organize and prepare materials for the judges' administrative conferences and coordinate meetings, including setup and arrangements for refreshments.Organize weekly judges' lunch meetings, including invitations, set up and clean up, and monthly special occasion recognition.Assist with special court events, including court ceremonies, judicial conferences, and various events.Correspondence and Communication:Receive, screen, and direct inquiries in person, email, or via telephone; respond to basic questions regarding case status and scheduling.Handle special correspondence with professionalism, including sensitive legal matters and high-profile communications.Reporting and Case Management:Develop, organize, and maintain detailed records for all reports required of the Chief Judge, ensuring accuracy and timely completion.Oversee the monthly paneling of judges, including the visiting judges, ensuring accurate tracking and documentation of judge sittings.Track and manage all en banc cases, ensuring compliance with procedural requirements and adherence to established timelines.Operational Support:Monitor chambers' day-to-day operations, coordinating resources and ensuring the efficient functioning of the Chief Judge's chambers.Process judge intercircuit assignments, vet law clerk applicants, and provide guidance on internal rules and procedures.Support the chambers by helping manage internal maintenance of the chambers and organization of chambers' materials.Provide backup assistance to the chambers' Executive Assistant as needed or required.Additional Duties:Perform a wide variety of special projects at the request of the judge.Support and participate in the court's periodic away sittings.Assist the court's Learning Center with class trips and occasional projects.