Personnel Logistics Coordinator

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Schedule & Location:

Full-Time (80 hours, biweekly)

Day, evening, and night shifts required

Rotating weekends and holidays required

Chambersburg Hospital

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Manages human resources predominantly through the function of staffing, scheduling, and immediate response to patient census and other work volume shifts. Manages timekeeping identifying trends and recommending interventions to effectively manager cost and maximize employee satisfaction and resource utilization.

Duties and Responsibilities:

• Facilitates and directs allocating for right sizing and replacing of patient services staff while adhering to the provisions of the contract and patient services scheduling policies and procedures.

• Demonstrates fiscal responsibility by contributing to staffing models and flexing models as appropriate.

• Directs and facilitates appropriate staff assignments by authorizing, communicating and approving staffing changes.

• Creates customized reports to present data valuable to logistics manager, nurse managers, department directors, and finance partners for resource management.

• Customizes UKG application to meet individual department needs. Ensures changes are communicated to all affected departments/managers.

• Analyzes test data from UKG and other IS systems and interfaces; initiates problem solving with appropriate IS staff.

• Monitors and evaluates resources and processes schedule changes to accommodate illness, emergency, or volume shifts.

• Analyzes needs and prepares UKG training for leadership team and end users. Evaluates competency.

• Provides UKG support to all users, including support for project teams that may involve the usage of UKG data.

• Actively participates in and contributes to projects and work groups to improve resource utilization and staffing models.

• Generates and implements service excellence strategies to build and maintain positive relationships among staff, among diverse departments, and with physicians and providers.

• Accurately enters and/or reviews UKG data, resolves discrepancies, completes payroll reports, and provides budget information to leadership and finance partners.

• Collaborates with managers regarding issues and inquires in a timely manner, coordinating with Payroll as warranted.

• Assesses and prioritizes workload to meet all deadlines enlisting team support as needed.

Qualifications:

• Minimum Experience:
  • Minimum of three years of healthcare administrative experience in an administrative support and/or staffing position preferred. Basic computer skills required. Experience with Word, Excel, and UKG software preferred.
• Minimum Education:
  • High School or G.E.D.
• Preferred Education:
  • Associates Degree