Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to support government finance operations in Bellevue, Washington through a Contract assignment. This role focuses on accurate billing, receivables tracking, cash activity, and account reconciliation while helping maintain organized financial records and responsive service for internal and external stakeholders. The ideal candidate brings strong attention to detail, sound judgment in resolving payment issues, and hands-on experience working with accounts receivable processes in a structured environment.

Responsibilities:
• Create and issue customer invoices for services provided, using JD Edwards for departments that rely on centralized billing support.
• Review outstanding balances through aging analysis, investigate discrepancies, and prepare delinquency communications when follow-up is needed.
• Coordinate collection activity on past-due accounts, monitor agency updates, remove ineligible balances based on legal time limits, and assist with annual write-off documentation.
• Scan and organize financial records to support electronic document retention and voucher processing requirements.
• Evaluate invoice requests for completeness and coding accuracy, ensuring alignment with the chart of accounts as well as established financial policies.
• Consolidate daily funds received and prepare deposits for submission to the bank with accuracy and timeliness.
• Reconcile financial transactions, account activity, data entry records, and bank statements while making necessary corrections to maintain reliable accounting data.
• Prepare clear supporting documentation for transactions, adjustments, and account updates to ensure audit-ready records.
• Review revenue agreements to identify billing terms, then work with departments to establish and begin appropriate accounts receivable invoicing.
• Provide routine system and reporting support by maintaining file accuracy, updating standard reports, and running scheduled processing tasks.• Demonstrated experience in accounts receivable, including invoicing, payment posting, and account follow-up activities.
• Working knowledge of cash applications, daily cash handling, and deposit preparation within a finance or accounting setting.
• Experience managing commercial collections processes, including delinquent account review and external agency coordination.
• Proficiency with billing operations and financial data review to ensure accurate account coding and documentation.
• Hands-on experience reconciling transactions, account balances, and bank statements with strong attention to detail.
• Familiarity with JD Edwards EnterpriseOne or similar enterprise accounting systems used for receivables processing.
• Ability to communicate clearly with departments and customers regarding billing questions, payment issues, and account status.
• Strong organizational skills with the ability to maintain complete, accessible, and accurate financial records.