1.0 Secretary to Assistant Principals - East High School

Secretary to Assistant Principals - High School Level

The Secretary to Assistant Principal(s) provides secretarial support to ensure the smooth and efficient operations required of the school office.

Essential Duties and Responsibilities:

This list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the incumbent in this position. The employee will be required to be consistently at work and perform any other position-related duties requested by the supervisor.

1. Communication
   • Answers phones and emails in a timely and professional manner
   • Composes written and verbal correspondence
   • Maintains a customer service focus and welcoming demeanor
   • Disseminates essential information to appropriate staff members
   • Communicates with designated personnel regarding messages, emergencies, and time-sensitive matters
   • Establishes, monitors, and maintains confidential files, records, and conversations
2. Visitors
   • Controls access to the building, screens visitors, and directs guests to appropriate locations
3. Substitute Management
   • Oversees daily substitute management through the AESOP system, including generating required reports
   • Maintains teacher emergency plans and substitute files
   • Coordinates daily staff coverage needs, including 504 meetings, IEP meetings, parent conferences, traveling staff, athletics, and other absences
4. Transportation
   • Serves as liaison for transportation matters, including parent concerns, alternate bus stop requests, and creation of new bus stops throughout the year
5. Discipline
   • Maintains discipline records in PowerSchool
   • Prepares discipline referrals and supporting documentation for parent notification
   • Maintains organized and confidential systems for discipline records storage
6. Teacher Evaluation
   • Monitors, tracks, schedules, and organizes teacher observations
   • Sends required correspondence and documentation to Human Resources and/or designated administrators
7. Assessment & Scheduling
   1. Assists designated administrators with coordinating building assessments
   2. Assists designated administrators with course scheduling tasks
8. Technology & Office Support
   • Demonstrates proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and related systems
9. Performs other duties as assigned by administration

Minimum Qualifications:

To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary.

• High school diploma or equivalent necessary
• Proficiency in the use of technology for individual communication and research
• Possess effective interpersonal skills with the ability to interface diplomatically with other teachers, administrators, parents, students, support staff and outside professional contacts

Qualified candidate will be required to:

1. Use hands to finger, handle or feel objects, tools or controls, and to talk and hear
2. Sit and occasionally be required to stand, walk, stoop, kneel and crouch
3. Have specific vision abilities to include close vision, color vision, and the ability to adjust focus
4. Have the ability to lift and/or move up to 25 pounds
5. Possess effective communication, judgmental, planning and human relations skills
6. Be required to work under periods of stress due to the level of the position responsibility

Reporting Relationships:

• Reports directly to the designated administrator
• Works cooperatively with other administrators, supervisors, staff, parents and others to perform job responsibilities as outlined

Terms of Employment:

• This position is a 12 month position.
• Salary (step/level placement) & Benefits are as described in the current Collective Bargaining Agreement.
• Group 2: starting at $21.80 per hour.

Representation:

• West Chester Area Education Association (Teachers, Instructional Coaches, and Long-Term Substitutes)
• West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists)
• West Chester Area School District Act 93 Administrators' Compensation Plan
• West Chester Service Support Professionals (Facilities and Operations Staff Members)
• Non-Bargaining Members (Supervisory, Technical, and Confidential Employees)

This position is represented by West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists).

Disclaimers and Affirmations

The West Chester Area School District provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.