Lead Professional, Utility Coordination Manager

Lead Professional, Utility Coordination Manager

WSP is seeking a Lead Professional, Utility Coordination Manager to join the Utah transportation team in our South Jordan, UT office.

The Utility Coordination Manager leads utility coordination for transportation (roadway) design projects from early planning through construction support. This role is responsible for identifying utility impacts, coordinating with utility owners and stakeholders, driving timely relocations/adjustments, and preparing/negotiating utility-related agreements so roadway projects can advance with minimal risk to schedule, budget, and safety. Utility coordination becomes more complex as utility density increases, so this position emphasizes early engagement, clear communication, and proactive conflict resolution. This person would also coordinate with the design team for any in-house utility design required.

Your Impact

• Lead the end-to-end utility coordination process for roadway projects, including compiling utility information, maintaining contacts, and establishing coordination cadence.
• Identify potential conflicts between proposed roadway improvements and existing utilities; drive solutions (avoidance, protection in place, adjustment, relocation) with the design team and utility owners.
• Plan and facilitate utility meetings; document decisions, actions, and commitments.
• Coordinate with survey/SUE and design disciplines to improve utility data quality and reduce unforeseen conflicts. (Role emphasizes early and proper coordination to reduce delays and jobsite risk.)
• Support development of utility scopes, estimates, schedules, and billing documentation consistent with agreement requirements (e.g., itemized bill expectations and supporting documentation).
• Coordinate reimbursement eligibility discussions and documentation needs with the client/agency and utility owners, aligned to applicable state/admin code language where required by the agreement templates.
• Review utility work plans, relocation schedules, right-of-way status, and special provisions to ensure utility work is compatible with the roadway delivery approach and letting/construction constraints.
• Provide constructability input to staging, sequencing, phasing, and temporary/permanent utility installations; anticipate variable site conditions and reduce whole-of-project-life cost through early issue identification.
• Maintain a utility risk register (utility conflict risk, long-lead relocations, permitting/ROW constraints) and drive mitigation plans with accountable owners.
• Coordinate pre-construction utility activities to enable timely relocations, and support issue resolution during construction when conflicts arise.
• Serve as the liaison among the client/agency, designers, contractors, and utility owners to keep decisions moving and commitments clear.
• Utility owner contact list and coordination plan; utility meeting agendas/minutes/action logs.
• Utility conflict matrix and resolution log; relocation/adjustment schedule integrated with overall project milestones.
• Draft and executed utility agreements (master/supplemental), cost participation / special operational agreements, and supporting estimate/billing documentation.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP's Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

Who You Are

Required Qualifications

• Bachelor's degree in engineering, science, or a related major, or equivalent experience in a technical or engineering firm.
• 7 to 10 years of relevant post education experience in a related management role within our industry.
• Minimum of 5+ years relevant experience coordinating utility adjustments/relocations on transportation or civil infrastructure projects, including managing utility providers and understanding utility owner design/construction standards.
• Demonstrated experience with constructability and coordination of staging/phasing/temporary works tied to utility relocation.
• Strong working knowledge of roadway plan development and ability to review plans/specs to identify conflicts and drive resolution.
• Excellent communication, documentation, and stakeholder management skills; ability to "clarify, not assume," and work collaboratively across varied personalities and priorities.
• Competent critical thinking and problem-solving skills to make assessments and calculations involving the application of project management principles, with a sound understanding of intent, impact, and optimal outcomes.
• Demonstrated high-level of self-leadership with attention to detail, multi-tasking, and adjusting readily to the changing prioritization of responsibilities in a dynamic work environment.
• Competent with technical writing, office automation, relevant software, MS Office suite products (e.g., Word, Excel, Visio, Project, SharePoint), technology, spreadsheets, and PM tools.
• Proven track record of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol and harassment policies.
• Ability to work schedules conducive to project-specific requirements that may extend beyond the typical workweek.
• Occasional travel may be required depending on project-specific requirements.

Preferred Qualifications

• Experience delivering projects for or with UDOT, including utility reimbursement/authorization processes and utility agreement execution.
• Familiarity with alternative delivery constraints (e.g., aggressive schedules requiring close utility-owner collaboration and early issue identification).