Events Coordinator

Located in the heart of the Central Business District across from the Seattle Convention Center Arch in the Sheraton Grand Hotel,  Alder & Ash is the perfect place for breakfast, lunch, dinner, or a late night cocktail. Open seven days a week, the restaurant and lounge features New American cuisine and craft cocktails that celebrate Pacific Northwest products and producers.

Summary:

The Event Coordinator plays a pivotal role in planning, organizing, and executing events, ensuring that each occasion is seamlessly delivered from conception to completion. This multifaceted role requires strong organizational skills, creativity, attention to detail, and effective communication to bring together all the elements necessary for successful events.

Responsibilities

• Cultivate and maintain relationships with clients, understanding their needs and ensuring satisfaction throughout the event planning process.
• Showcase event spaces and create event proposals, detailing services and pricing to secure business opportunities.
• Collaborate with the F&B Management to handle logistical aspects such as catering, audio-visual requirements, and other arrangements for smooth event execution.
• Coordinate logistics, including transportation, accommodation, and scheduling for attendees, speakers, and VIPs.
• Oversee setup and breakdown of event spaces, ensuring all technical and design elements are in place.
• Partner with F&B managers to oversee on-site event staff and ensure smooth operations during events.
• Lead from the floor during events, providing real-time direction and, when necessary, assisting with service to ensure exceptional guest experiences.
• Supervise shifts in support of the management team when scheduled, providing leadership and operational oversight.
• Actively engage during events as a visible on-the-floor leader, stepping into service roles when necessary to support seamless execution.
• Create and maintain detailed event timelines, coordinating with various departments to ensure all components are executed on schedule.
• Contribute creative ideas to enhance the overall event experience, including themes, décor, and entertainment options.
• Anticipate and address potential issues or challenges during planning and execution; partner with the F&B Manager to implement effective solutions.
• Collaborate with operations and events teams to ensure seamless execution that meets or exceeds client expectations.
• Gather and analyze client feedback through post-event evaluations and identify areas of improvement.
• Ensure compliance with legal, safety, and health regulations for all events.
• Leverage technology and sales tools (e.g., Tripleseat, POS, reservations systems) to streamline processes, manage client relationships, and enhance overall efficiency.

Must Haves

• Experience in event coordination, planning, or administration is highly desirable.
• Manager or Supervisory FOH restaurant experience.
• Meticulous attention to detail in all aspects of planning and execution.
• Excellent written and verbal communication skills.
• Client relationship management experience.
• Knowledge of software systems such as Tripleseat, POS, and reservations platforms.
• Ability to work flexible hours, including evenings, weekends, and holidays.

Employment Transparency It is our policy to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

We will endeavor to make a reasonable accommodation to the known limitations of qualified applicants and employees with a disability pursuant to the American with Disabilities Act and any applicable state and local laws unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to apply for a position or to participate in an interview, please contact the Human Resources department.

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities—including essential job functions—may change at any time with or without notice, to the extent permitted by applicable law.