Legal Assistant

ANDERSON YAZDI HWANG MINTON + HORN LLP is a top-tier trust and estate firm located in Burlingame, between San Francisco and Palo Alto. The firm is seeking a highly organized and detail-oriented Legal Assistant with a strong background in administrative and file management support to a team of four to five paralegals in trust, estate, and probate administration. This role is critical to maintaining efficient workflow across a team that includes remote members, and requires strong communication, reliability, and comfort with technology. The ideal candidate is self-directed, thrives in a structured environment, and consistently produces accurate work while managing competing priorities. Key Responsibilities Prepare and process outgoing correspondence and letter requests Scan, organize, and file incoming mail, client documents, and electronic records on a daily basis Maintain both physical and electronic client files, including file creation and ongoing file management Track certified mail receipts and delivery confirmations Finalize documents for signature, ensuring accuracy and completeness Prepare client correspondence transmitting documents Assist with file review, document scanning, and records organization Assemble exhibits and supporting documentation for tax returns, petitions and other legal documents Coordinate check requests and filings, including lodging wills and recording deeds Prepare and send proofs of service Assist with post-recording document processing, including attaching recording confirmations and preparing transmittal letters Work Environment Supports a team of four to five paralegals, including remote and hybrid team members Requires strong independence and follow-through to manage daily responsibilities In-office role with consistent daily workflow responsibilities and processes Qualifications (education, training, experience) Minimum one year experience in a law firm or professional services environment Ability to work independently and manage day‑to‑day responsibilities and recurring tasks with minimal supervision Strong organizational skills and attention to detail Experience with filing and file maintenance, document management systems, scanning, and file organization Proficiency in Microsoft Office (Word, Outlook, Excel); familiarity with Adobe Acrobat a plus Strong written and verbal communication skills, and the ability to adhere to procedures and protocols Ideal Candidate Reliable, organized and detail-oriented Process-oriented with a strong follow-through mindset and ability to work independently Comfortable supporting multiple team members Able to prioritize tasks and meet daily deadlines Interested in developing experience in trusts and estates Compensation: $65,000-$80,000 per year depending on experience and qualifications #J-18808-Ljbffr