HRIS Specialist

HRIS Specialist

Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. When you join WM you become part of a company that is:

• 100% employee-owned with 40+ years of industry history
• ENR (Engineering News Record) Top 500 firm
• Rated as a top System Integrator Giant

This is a hybrid position, requiring 2+ days/week in the Eden Prairie, MN office. In-office days will vary based on training, department meetings, and payroll schedules.

The HRIS Specialist is responsible for the administration, optimization, and integrity of the organization's Human Resources Information System (HRIS), in addition to other systems supported by the HR Team. The HRIS/Payroll Specialist is the subject matter expert with ownership of system performance, offering support to employees and management alike. This role serves as the primary liaison between HR, Payroll, and IT to ensure system integrity, data accuracy, and effective integration across platforms.

In addition, this position provides primary back-up support for payroll processing to ensure continuity and accuracy of payroll operations, and supports other HR programs as needed, including leave administration, training, and broader HR initiatives to ensure efficient and compliant HR operations.

Major Responsibilities- HRIS:

• Serve as the primary administrator for the HRIS system (UKG), ensuring data accuracy, system functionality, and overall integrity
• Manage system configuration, security roles, workflows, and business process changes
• Collaborate with IT, HR, and Accounting teams to maintain and improve data integrity between UKG and the ERP system, including monitoring integrations, performing reconciliations, and implementing process enhancements
• Assist with semi-monthly payroll processing activities, including data review, audits, and validation of employee pay, deductions, and tax withholdings
• Partner with IT, Payroll, and vendors to manage and optimize HRIS integrations and file feeds, ensuring data accuracy, timely processing, and effective issue resolution
• Manage and administer company-wide HR programs within UKG, including benefits open enrollment, performance reviews, learning administration
• Develop training materials and work instructions to support employee use of UKG, ensuring consistency and ease of system navigation
• Support administration of the Learning Management System (LMS), including course assignments, tracking, and reporting
• Lead system upgrades, testing, and implementation of new functionality
• Develop and maintain reports, dashboards, and analytics to support HR metrics and business decision-making
• Identify opportunities for process improvement, automation, and data accuracy
• Collaborate with IT and HR team members to enhance the HR Sharepoint site, improving process improvements and supporting automation of HR workflows
• Ensure compliance with data privacy and security requirements

Major Responsibilities- HR Operations Support:

• Assist in researching, recommending, and implementing training content and resources
• Support multi-state leave administration
• Support compliance reporting related to HR data

Minimum Requirements:

Education: A Bachelor's Degree in Human Resources, Business Administration, or related field. Five years of directly relevant experience can be substituted for degree.

• 5+ years of HR experience, including significant hands-on HRIS (UKG) administration experience
• Experience with data security best practices, including user permissions and data privacy standards
• Experience supporting HRIS administration and HR Operations in a multi-state organization with 500+ employees
• 2+ years payroll processing experience

Knowledge, Skills, & Abilities:

• Solid understanding of HRIS integrations and API workflows
• Strong technical aptitude with HR systems and data management
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple priorities and work cross-functionally
• Highest degree of professionalism, integrity, and confidentiality, demonstrated discretion in the handling of highly confidential information
• Strong communication skills across all organizational levels. Ability to translate technical concepts, train, and educate
• Outstanding knowledge of MS Office applications
• Strong ability to analyze data and organize it into user-friendly reporting
• Strong commitment to service

Physical Demands of Position: Ability to see, hear, listen, with use of dexterity in hands for clerical duties within the job. Ability to perform extensive computer work, being sedentary for extended periods.

Working Environment: Standard office environment: frequent use of personal computer, scanning, copy machines, and other office equipment.

Wunderlich-Malec is proud to offer a comprehensive employee-owner benefit package. Full-time employees may be eligible for the following benefits: Medical • Dental • Vision • Basic and Supplemental Life and AD&D • Long Term Disability • Voluntary Short Term Disability • Healthcare & Dependent Care Flexible Spending Accounts • Health Savings Account • Paid Time Off (PTO) • Paid Holidays • Tuition Reimbursement • Referral Bonus Program • 401(k)/Profit Sharing • 100% ESOP (Employee Stock Ownership Plan) • Employee Assistance Program • Will Preparation Resources • Worldwide Travel Assistance

The expected salary range is $85,000 - $105,000 per year depending on qualifications plus a discretionary bonus and employee stock program.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.