Assistant Human Resources Manager

Job Title

Under direction of the Human Resources Manager, plans, organizes and assists with the management of human resources staff, activities, and functions including recruitment and selection, classification and compensation, benefits administration, labor relations, leave of absence administration, reasonable accommodations, organizational development, workers' compensation, employee safety and payroll; manages division policies and procedures; prepares and presents a variety of human resources and related documents, reports and procedural manuals; performs related work as required.

Examples Of Duties

The classification specification does not describe all duties performed. This summary provides examples of typical tasks performed in this classification.

• Provides oversight, support and guidance with a variety of human resources programs including recruitment, selection, classification and reclassification of City roles and responsibilities, compensation, all employee benefits, health insurance, and payroll.
• Oversees leave of absence management, employee disability accommodations, workers' compensation, employee safety program and employee recognition.
• Works with and assists the Human Resources Manager with strategic planning to develop human resource activities, implementation of short- and long-range division goals and objectives, policies and procedures for each functional area.
• Evaluates program effectiveness and develops improvements as needed; directs in establishing priorities for the human resources and employee benefits programs.
• Establishes appropriate service and staffing levels and allocates resources in accordance with department and City priorities; counsels and advises division heads on sound personnel management practices.
• Oversees recruitment and hiring for a wide-range of positions; facilitates employee examinations, grading of exams and lists.
• Manages and reviews employee exit procedures; develops and oversees new employee orientations and initial meetings.
• Assists with the development and administration of the human resources division budget; coordinates forecasting of funding needs for staffing, equipment, materials, and supplies; may monitor and approve expenditures.
• Conducts studies on such matters as position classification and compensation, safety, employees' utilization and workload, overtime usage and training activities.
• Maintains regular communications with representatives of employee associations or unions, and ensures sound labor relations within the City. May participate in union labor negotiations.
• Ensures classification specifications are developed, maintained and revised, as needed.
• Interprets, applies, and acts as expert/advisor on interpretation and implementation of a broad spectrum of complex laws, rules and regulations affecting the various areas of human resources.
• Manages payroll functions, merit increases, salary changes and employee reclassification actions; facilitates in ensuring employee pay is appropriately recorded and linked to payroll activities.
• Maintains up-to-date knowledge of best practices, current trends and theories for human resources administration, related to public personnel management.
• Ensures City compliance with the provisions of Fair Labor Standards Act (FLSA), Meyers-Milias Brown Act (MMBA) and Americans with Disabilities Act (ADA), Pregnancy Disability Leave (PDL), Family Medical Leave Act (FMLA), California Family Rights Act (CFRA).
• Analyzes and interprets State and Federal legislation and regulations regarding employment practices, benefits and related human resources practices; recommends and implements changes; interprets personnel policies and procedures and advises City staff on correct interpretation.
• Oversees and supervises assigned division staff; provides guidance and work direction; evaluates and conducts performance reviews; responds to staff questions and assists with workflow, workload and work scope concerns and issues; recommends training and professional development opportunities.
• Provides advice and consultation in area of assignment to City staff and others; represents the department in various meetings and committees related to area of assignment; responds to inquiries from employees and other organizations concerning personnel policies, programs, procedures and the Memoranda of Understanding (MOU).

Typical Qualifications

Knowledge of:

• Principles of human resources administration.
• Labor and equal employment laws and employee relations techniques.
• Employee benefits administration, workers' compensation, occupational safety and health laws and regulations.
• Principles, systems and methods of position classification, wage and salary administration, recruitment, affirmative action, selection and training.
• Communication techniques required for gathering, evaluating and transmitting information including interviewing, counseling, instructing, directing group discussions, preparing and presenting of oral and written technical reports and research projects.
• Statistical measurements, record keeping methods, and techniques.
• Budgetary principles and practices, business mathematics, and statistical techniques.
• Federal, State and local laws, codes and regulations governing employment & labor relations, including employee leave administration programs.
• Methods and techniques of job analysis and research activities.

Ability to:

• Gather and analyze quantitative and qualitative data.
• Collect and evaluate data; define and select alternatives; draw conclusions and develop recommendations and plans to implement recommendations.
• Communicate effectively both orally and in writing; prepare and present written and oral information in a clear, concise and accurate manner.
• Gain cooperation and compliance with requests by speaking logically and clearly.
• Interpret rules and regulations, laws and policies and apply them with good judgment.
• Establish and maintain effective working relationships with staff, City officials, representatives of other governmental agencies, contractors, third party administrators and the general public.
• Perform assignments rapidly and accurately with considerable independence.
• Prepare complete and accurate reports, maintain department records, files and data.
• Make sound, independent decisions within established policies and procedures.
• Apply a variety of policies, rules, procedures, and regulations.
• Maintain confidential information.

Minimum qualifications: education and experience

• Education: Bachelor's degree in Human Resources, Organizational Leadership, Organizational Management, Business Administration, Public Administration, Industrial Relations, or related field.
• Experience: Four (4) years of professional experience in Human Resources, Personnel Management or related field. Two (2) years of supervisory experience.

Physical And Environmental Conditions

• Work is performed in an office environment.
• Sitting for prolonged periods of time.
• Standing, walking, twisting, reaching, bending, crouching and kneeling.
• Grasping, pushing, pulling, dragging, carrying and lifting boxes of records, files or supplies weighing 30 pounds or less.
• Interacting/communicating; face to face or by phone with staff and City officials.
• Dexterity of hands and fingers to operate a computer keyboard and office equipment.
• Seeing to read a variety of materials and computer screen.
• Hearing and speaking to exchange information in person, on the telephone, or through presentations.
• High volume, continuous deadlines, multiple tasks.
• Frequent interruptions.
• Mobility, vision, hearing and dexterity levels appropriate to the duties to be performed.