Director of Faciity of Operations - Maintenance Director

POSITION SUMMARY

 Supervises the maintenance of the buildings, grounds, security and mechanical assets of the Community. Responsible for the execution of all housekeeping, laundry and transportation services throughout the community in accordance with established guidelines in community policy and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

  Maintenance

• Responsible for assisting governmental services during inspections. Must be aware of all required regulations and insure that campus is in compliance.
• Collects, prioritizes, and assigns maintenance service requests in a timely, efficient manner.
• Responsible for the total operation and maintenance of the campus. Supervises the maintenance of Community buildings to the high standards of construction.
• Develops the Capital Budget and annual maintenance budgets.
• Oversees construction, remodeling and maintenance to all Community buildings.
• Oversees and manages maintenance contracts, electrical systems, phone systems, fire panels, emergency response systems and disaster preparedness.
• Develops vendor relationships and negotiates contracts for maintenance services when appropriate. Makes recommendations to Executive Director.
• Evaluates equipment needs and submits purchase requests to the Executive Director.
• Conducts inspections on apartments prior to occupancy.
• May receive after hours calls for maintenance emergencies.
• Develops and implements a comprehensive preventative maintenance program and work order system.
• Responsible for leading the Safety Committee.
• Plans, organizes, develops and leads the overall housekeeping/laundry operations in accordance with federal, state and local laws.
• Maintains equipment and supplies to avoid waste, damage to areas and equipment and to prevent accidents.
• Ensures compliance with all infection control techniques, placement of bio-hazard containers and removal techniques and procedures and policies.
• Ensures all general housekeeping tasks in all full service, assisted living resident suites, public areas and support areas meet and/or exceed quality standards.
• Oversees and develops job routines and instructions for all cleaning tasks.
• Ensures that trash collection and removal and trash receptacles and collection areas are maintained in a clean, sanitary and timely manner.
• Ensures equipment is maintained in a clean, sanitary condition and operates per manufacturer’s standards.
• Prepares initial draft of Operating Budget for department.
• Reviews monthly financial statements and implements plans of action for deficiencies. Processes and submits monthly expenses and budget data timely.
• Completes team member staffing and scheduling according to operational and budgetary guidelines.
• Meets with new residents to discuss housekeeping scheduling preferences and available services.
• Orders and keeps inventory of all janitorial and bathroom supplies not to exceed budgetary guidelines.
• Maintains up-to-date records on housekeeping activities.
• High School Diploma or Bachelors/Technical degree in related field.
• Four years maintenance supervision experience.
• HVAC experience or training.
• Working knowledge of machinery, tools, repair techniques, plumbing and related repair.
• Experience with electrical systems, phone systems, fire panels, emergency response systems and disaster preparedness.
• If use of personal vehicle is required for business purposes, you must hold a valid driver’s license in good standing, successfully complete the MVR verification and approval process, and maintain at least the minimum insurance coverage required by your state.
• Language Ability:
• Mathematical Skills:
• Cognitive Demands:
• Computer Skills:
• Competencies
• Works both indoors and outdoors.
• Possible exposure to high heat and cold temperatures.
• Possible exposure to heights over six feet, working in confined areas, working with skin irritants, chemicals and radiation.
• Possible exposure to chemicals as identified in the MSDS Manual.

Housekeeping

Transportation

• Communicates throughout the day with all drivers giving direction to each regarding the day’s schedules.
• Ensures transportation vehicles are maintained in good working condition. Have vehicles regularly inspected to ensure safety and cleanliness.
• Reviews documentation from all drivers regarding daily vehicle inspections from their walk around, which are performed before all trips.
• Oversees that all passengers are safely driven from community area to destination according to schedule.
• Safely operates radio, cell phone or pager to communicate with drivers or other vehicles to report disruption of service.
• Assists with vehicle registration and license plate renewal process.
• Manages the purchase of gasoline, supplies and vehicle maintenance for transportation.
  • Directly supervises employees in the Maintenance, Housekeeping and Transportation department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees.

  SUPERVISORY RESPONSIBILITIES

  QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.

  Educational Requirements and Experience :

  Knowledge, Skills and Abilities:

 Ability to communicate effectively in writing and speaking the primary language of the residents.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

• Ability to use Microsoft Windows, including Word and Excel. Ability to use email and the Internet.

• Interacts with guests, residents and staff in a courteous and friendly manner.
• Responds promptly to resident needs.