Real Estate Operations Coordinator

Job Description

Job Description

We are seeking an elite Executive Assistant to support a high-performing real estate broker and team closing over 300 homes annually. This is not a traditional assistant role; it is a mission-critical position for someone who thrives in a fast-paced, high-demand environment and can operate with urgency, precision, discretion, and ownership.

The ideal candidate is highly organized, proactive, emotionally intelligent, tech-savvy, and capable of managing multiple moving priorities without dropping details. You will act as the broker’s right hand, helping streamline operations, protect time, improve communication, and maintain an exceptional client experience.

This role requires someone who can think ahead, solve problems independently, and maintain calm under pressure.

• Manage complex calendars, scheduling, and time blocking
• Coordinate meetings, appointments, travel, and events
• Prioritize daily activities and protect executive time
• Anticipate needs before they arise
• Handle confidential information with professionalism and discretion

$50,000 plus bonus

• Serve as a liaison between the managing broker and clientele
• Purchase supplies and follow office protocols
• Input information received about clients through streamlined database management
• Keep a balanced record of the broker’s business transactions
• Oversee the broker’s schedules, team meetings, and travel arrangements

• Experience in the real estate industry preferred
• 2+ years experience as a personal assistant, office manager, or related position
• Accustomed to navigating computer software such as Microsoft Office and MLS
• Excellent communication skills and organizational skills
• High school diploma or G.E.D. required

The Jennifer Kenna Home Selling Team is a dynamic real estate team dedicated to serving Bradenton, Sarasota, and the surrounding communities. We combine innovative strategies with a personalized approach to help clients navigate the real estate process confidently.

Whether buying, selling, or investing, our team brings a wealth of local knowledge, a passion for people, and a commitment to exceptional service. We believe in building long-term relationships driven by trust and respect so that each client feels genuinely valued and empowered in their real estate journey.

With experienced mentors, industry-leading resources, and team-driven support, The Jennifer Kenna Home Selling Team stands ready to help you achieve your real estate goals.