Administrative Assistant

Job Description

Job Description

8+ month contract role, start time around 730/8am onsite daily

The Administrative Support Assistant performs a range of complex administrative and operational support activities requiring interpretation of established guidelines and the ability to make judgments where standard procedures may not fully apply. Supports a broad scope of business processes within a manufacturing environment to ensure effective operations and drive efficiency.

This role partners with cross-functional teams and external stakeholders to coordinate activities, manage information flow, and support site-level priorities. Responsibilities may include research, reporting, and preparation of presentations. Work may involve handling sensitive and confidential information and providing support to senior leaders.

Qualifications

Minimum Requirements:

• 2-3 years of administrative or operational support experience, preferably in a manufacturing, biotechnology or production industrial setting.
• Demonstrated ability to manage multiple priorities and work independently with minimal supervision.
• Strong organizational, time management, and problem-solving skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Processing Purchase orders (PO's)
• Strong written and verbal communication skills.

 

Preferred Qualifications:

• SAP, ERP system knowledge
• Experience supporting complex or technical business processes.
• Experience working with vendors and coordinating external partnerships.
• Familiarity with expense reporting, KPI tracking, and operational reporting tools.
• Experience supporting site-level or senior leadership.

 

Skills/Experience:

 

Key Responsibilities:

• Perform advanced administrative support activities requiring independent judgment, prioritization, and adaptation of standard procedures.
• Coordinate cross-functional activities and communications with internal teams and external vendors to support site operations.
• Conduct research, compile data, and prepare reports, dashboards, presentations, and other business materials.
• Support financial and operational processes such as expense tracking, cost allocation, and documentation management.
• Partner with Facilities/Maintenance and external vendors to coordinate building-related projects, repairs, and site updates.
• Track and support completion of site KPIs, ensuring accuracy and timeliness of reporting.
• Manage office operations, including meeting coordination, calendar management, and workspace logistics.
• Plan and execute site events, meetings, and trainings, including communication and logistical coordination.
• Oversee mailroom operations, including incoming and outgoing shipments and distribution.
• Maintain document control systems (electronic and physical) in compliance with company policies and regulatory requirements.
• Provide support for HR and Talent Acquisition processes, including interview coordination and onboarding logistics.
• Coordinate with IT for onboarding needs, including equipment setup, access, and workspace readiness.
• Communicate effectively with stakeholders at multiple levels to exchange information, ensure alignment, and drive engagement.
• Handle confidential information with a high degree of professionalism and discretion.