Accountant Trainee

Job Description and Duties

Patton State Hospital, Human Resources Department, is accepting applications for at least one (1) Permanent, Full-Time appointment for the Accountant Trainee classification in the Fiscal Services, Accounting Department.

Under the direct supervision of Accounting Administrator I, the Accountant Trainee performs professional accounting work in the establishment and maintenance of accounts and records while receiving training; learn agency activities, departmental systems, and central fiscal control activities; and develop interpersonal skills by contact with program personnel and control agencies in fiscal control activities. 

Accounts Receivable Unit
Responsible for receipting funds received for the Accounting and Trust Departments. This includes, but is not limited to, replacement property, revolving fund reimbursement checks, salary and accounts receivable payments, vendor refunds, jury duty payments, travel advance reimbursement, daily patient deposits from the Trust Department, patient deposits from visitors, deposits from volunteer service, deposits for the Patient Benefit Fund and Sheltered Workshop, quarterly reimbursements, etc.

Primary manager of the Accounting Department Walk-up Window and Main Phone Line. Provides customer service and/or directs inquiries to appropriate staff. This includes but is not limited to assisting employees, vendors, patient family members/visitors, and outside agencies with general accounting inquiries.

Accounts Payable Unit
Responsible for the accounts payable functions of auditing and vouchering invoices of an average difficulty for payment in accordance with the policies and procedures set forth by the State Controller’s Office, California Prompt Payment Act, Department of Finance, State Administrative Manual, State Contracting Manual and the Accounting Department. This includes, but is not limited to, certified small business/non- business suppliers, discounted invoices, direct charges, prepayments, revolving fund advances and replenishments, etc.

Assist with the maintenance of the department’s digital platforms including but not limited to SharePoint sites, Accounting Shares Drive, Shared email accounts. Updates purchase document logs, accounts receivable logs, audit logs, etc.

You will find additional information about the job in the .

Working Conditions

Patton is a forensic psychiatric hospital and was established in 1890 and opened in 1893. DSH-Patton provides treatment to forensically and civilly committed patients within a secure treatment area. The hospital does not accept voluntary admissions.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Examination/ Employment Application (STD. 678) including detailed job descriptions, hours worked per week , and start/end dates (MM/DD/YYY). Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed STD. 678 and any other relevant documents (e.g., unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers account. Please reference Job Control # (529491) and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e., social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your STD. 678 and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers account at . Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

Unless there is a specific request to be notified via USPS mail, our main contact will be via email. Email correspondence regarding this job posting will primarily come from View email address on us.fitly.work . It is the applicant’s responsibility to check their email inbox, including junk/spam emails for any correspondence regarding their application status. In addition, applicants are encouraged to keep their CalCareers profile updated with a current telephone number, mailing address, and email.

***Click on the link to complete the Department of State Hospitals Recruitment Survey: 

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience related to general knowledge of general (e.g. GAAP, GASB) and governmental accounting, budgeting and business management principles and theories.
• Ability to work on multiple tasks simultaneously, to prioritize, and to analyze and apply relevant instructions to complete the work.
• Broad experience with the Microsoft Office suite/software particularly Word, Excel, Outlook Teams and SharePoint.
• Ability to learn independently and comprehend oral and written instructions containing complex and technical information.
• Experience which exhibits flexibility and the ability to use tact and diplomacy when dealing with the needs, problems, and/or concerns of others.

Benefits

Please review the that may also be found on the California Department of Human Resources (CalHR) website. You will find information on the benefits afforded by membership in the Public Employees’ Retirement System (CalPERS), benefits and protections provided to public employees by the State Civil Service Act, and salary ranges and a summary of the Accountant Trainee classification. 

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other - Please submit a copy of your school transcripts (unnoficial transcripts are acceptable).