Accounts Receivable Specialist (Hybrid)

At Concordance Healthcare Solutions , we believe that each team member makes a difference in driving our purpose of positively impacting lives forward. We have an exciting opportunity for a full‑time Accounts Receivable Specialist located in Tiffin, OH or Andersonville, TN . The primary role of the Accounts Receivable Specialist is to support the daily operations of the Accounting and Finance departments. Major functions include collection of payments, maintaining bookkeeping databases, assisting with month‑end close processes, and other duties as assigned. Essential Functions Communicate with internal and external stakeholders as necessary to complete job duties. Ensure the strict confidentiality and privacy of financial records. Update job knowledge and skills by participating in educational opportunities. Accomplish accounting and organizational missions by completing related tasks as needed. Cash Application Process customer payments by verifying and recording lockbox deposits, electronic payments, and credit card payments in a timely and accurate manner. Post customer payments by recording cash, checks, and credit card transactions. Balance and post daily A/R cash batches. Process high volumes of transactions with a high level of accuracy. Process and reconcile accounts receivables and remittances. Address payment issues with customers, such as double payments, overpayments, missing remits, or other discrepancies. Inform appropriate Collections and Sales team members about short‑paid issues daily; Escalate continued short‑paid items to the Accounts Receivable Manager. Investigate and resolve misapplied cash transactions. Collections Proactively resolve collections by examining customer payment plans, payment history, and credit line; coordinate contact with the collections department team. Maintain contact with all accounts at least twice per month. Contact accounts with 90+ days past due accounts weekly via phone; communicate to the Accounts Receivable Manager when accounts are approaching 90+ days past due. Maintain phone contact on all accounts 60+ days past due. Develop and maintain procedures to ensure customers are paying according to agreed‑upon payment plans; follow up promptly when customers fail to pay as promised. Educate customers on payment terms and solve issues with habitual slow‑paying accounts. Run and utilize weekly and monthly aging reports to manage assigned customers’ payment history. Utilize Senior Collectors, the Accounts Receivable Manager, and/or Sales team for resolving very difficult situations. Contact the Sales team only for crucial situations after the Collector has exhausted their available resources. Maintain and monitor a list of customers “On Hold,” ensuring compliance with credit policies. Review all credit balances, refunds, and adjustments, and apply them to customer accounts. Follow up with customers if there are any discrepancies on payments. Provide copies of invoices and/or updated reports to customers when required. Verify validity of account discrepancies by obtaining and investigating information from sales, contracts, customer service departments, or customers. Resolve discrepancies. Develop relationships with customers for better communication. Demonstrate the ability to handle a portfolio and produce exemplary results. Other duties as assigned. What You Will Need to Be Successful High School Diploma or an equivalent combination of education and related accounting experience. Minimum of 2 years of work‑related experience in an accounting position preferred. Experience with multi‑state sales tax is a plus. Analytical and problem‑solving skills. Ability to work both independently and as part of a team. Highly proficient in Microsoft Suite, especially Excel. Ability to learn other computer software programs as required by assigned tasks. Excellent written and verbal communication skills and ability to communicate complex information confidentially and straightforwardly. Creative problem‑solver, accurate, detail‑oriented, self‑directed, and able to handle a heavy workload. Ability to prioritize work and handle multiple challenges and deadlines simultaneously. Open to a work‑from‑home hybrid model (in office part of the week and remote part of the week). Successfully pass a pre‑employment background check and drug screening. Work Location This role is located in Tiffin, OH or Andersonville, TN . Benefits Paid Vacation, Paid Sick Leave, and Paid Holiday. 401(k) Retirement Plan – Company match. Company‑paid Short‑Term and Long‑Term Disability. Position will remain open until filled. Interested applicants should apply online at Internal employees should apply online through UKG Pro by selecting Menu > Myself > My Company > View Opportunities. Concordance Healthcare Solutions is an equal opportunity employer. We prohibit discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws. Consistent with the Americans with Disabilities Act, we are committed to providing reasonable accommodation to qualified applicants and employees as requested. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr