Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a paper and packaging organization in Clayton, North Carolina. This contract opportunity with permanent potential is ideal for someone who thrives in a high-volume manufacturing setting and brings a strong command of billing, collections, and account reconciliation. The person in this role will help maintain healthy cash flow, support accurate financial reporting, and work closely with internal teams to resolve invoicing and payment issues.

Responsibilities:
• Create and issue customer invoices with a high level of accuracy by validating order details, pricing information, and shipment records before billing is finalized.
• Post incoming payments from multiple sources, including electronic transfers and checks, while ensuring each transaction is applied correctly to customer accounts.
• Review account activity regularly to identify discrepancies, investigate unapplied cash, and complete reconciliations that keep receivables records current.
• Track outstanding balances, communicate with customers regarding overdue invoices, and maintain clear documentation of collection efforts and payment updates.
• Collaborate with sales, customer support, and operational teams to address billing concerns, resolve disputes, and prevent recurring invoice errors.
• Prepare accounts receivable reporting and provide support during month-end activities, including subledger balancing and coordination with the general ledger.
• Assist with audit requests by organizing supporting documentation and helping confirm compliance with internal controls and accounting practices.
• Recommend practical improvements to receivables and billing workflows that increase efficiency, accuracy, and policy adherence.• Associate degree in Accounting or comparable hands-on experience in accounts receivable, billing, or a related finance function.
• Between two and five years of hands-on experience in billing, cash application, collections, or account reconciliation.
• Ability to work effectively in a fast-paced manufacturing or industrial environment; paper or packaging industry experience is a plus.
• Strong Excel skills with the ability to analyze data, manage reporting, and identify inconsistencies in account activity.
• Clear written and verbal communication skills with the ability to work across departments and interact with customers.
• Solid analytical thinking and problem-solving ability when researching payment issues, billing variances, and account discrepancies.
• Experience with ERP or financial systems such as Oracle, Ariba, or similar business platforms is preferred.