Shipping Coordinator

Job Summary:


The Shipping Coordinator is responsible for coordinating and executing all outbound shipment activities through the company system to ensure accurate, efficient, and timely delivery of customer orders.


Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Prepare shipping documentation and process orders.

• Coordinate the preparation and organization of bills of lading, packing slips, invoices, and required export licenses or compliance documents.

• Utilize ERP or other systems to record and track all shipping transactions.

• Troubleshoot shipping delays or changes with carriers and communicates to customers.

• Ensure shipping protocols and documentation meet regulatory requirements or special handling.

• Investigate and resolve shipping non-conformance.

• Operate the forklift truck/picker or use the hand truck to pick and transport parts and shipments.

• Maintain all warehouse equipment and shipping systems (FedEx, UPS, GP, WMS) in proper working order and perform routine maintenance as required.

• Performs other related duties as assigned.

Required Skills/Abilities:

• Ability to apply concepts of algebra.

• Ability to read, analyze, and interpret documents.

• Define problems and troubleshoot situations using strong conceptual thinking abilities.

• Ability to use precision measuring equipment and mechanical equipment and tools.

• Good verbal and written communication skills.

Education and Experience:

• High school diploma or GED.

• At least 3 years of related experience.

• DOT Hazmat Transportation training preferred.

• Knowledge and experience of Microsoft Office Systems.

• Working knowledge of MRP or similar software programs.

• Ability to operate FedEx, UPS, and LTL online portals.

• Experience with the use of forklift trucks and/or pickers. Forklift certification is preferred.

Physical Requirements:


The physical demands described are representative of those that an employee must successfully perform. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee occasionally required to sit; climb or balance; stoop, kneel, talk and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

• The employee must frequently lift and/or move up to 35 pounds and occasionally lift and/or move up 35-50 pounds. Charles Industries weight rule: 35 lbs. and under can be lifted alone. 35 - 50 lbs. can be lifted by one person if they feel comfortable doing so. 50 lbs. or more requires the employee to get assistance or use a lifting device. (i.e. pallet jack, forklift, scissor table, buddy system).

Work Environment:


The work environment characteristics described are representative of those an employee encounters while performing the essential job functions.

• While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes or airborne particles. Noise level is usually moderate to loud.

• Safety shoes/boots are required.