Assistant Property Manager

Assistant Property ManagerThe Assistant Property Manager will provide essential administrative support and ensure the smooth operation of property management activities. This role involves assisting with lease administration, coordinating meetings and events, preparing reports, and maintaining office supplies and systems to support the Property Manager in compliance with established policies and procedures.ResponsibilitiesProvide full administrative support, including phone support, typing reports, filing, and distribution of correspondence.Schedule and coordinate meetings and special events as requested.Assist in lease administration activities, including tenant contacts and insurance information, and generate reports.Prepare and coordinate bid proposals, service contracts, and approved invoices, assisting in the bidding process.Ensure compliance with policies and procedures by assisting Property Managers.Prepare and code invoices for Property Manager's approval.Ensure the office is stocked with necessary office supplies and items.Complete contract and certificates of insurance information in contract administration software promptly and accurately.Track and file contracts and insurance certificates, maintaining a follow-up system for expirations.Monitor and maintain the property maintenance work order system and prepare monthly reports for the Property Manager.Maintain the property purchase order system.Maintain lease and contract files, as well as other files within the property management office.Promote and foster positive relationships with tenants and clients and track service calls.Assist with monthly and quarterly management reports and annual budget preparation.Process management and maintenance staff hours, tenant bill back invoices, expense reports, monthly meter readings, and check requests for review and approval.Essential Skills2-4 years of property management or administrative experience.Proficiency in Microsoft Office, especially MS Excel.Strong commercial property management knowledge.Excellent customer service skills.Proficiency in data entry and computer skills.Additional Skills & QualificationsExcellent communication proficiency, both oral and written.Strong customer focus, both internal and external.Effective organization skills.Strong interpersonal skills.Proactive initiative.Ability to multi-task efficiently.Why Work Here?Join a dynamic and supportive work environment where your contributions to property management are valued. Benefit from opportunities for professional growth and development, and enjoy a collaborative atmosphere that fosters positive relationships with tenants and clients.Work EnvironmentThe work environment is office-based, requiring proficiency in various administrative and property management software. Expect a collaborative atmosphere where teamwork and communication are key. Dress code is business casual, reflecting the professional nature of the role.Job Type & LocationThis is a Contract position based out of Carmel, IN.Pay and BenefitsThe pay range for this position is $26.00 - $28.00/hr.Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Carmel, IN.Application DeadlineThis position is anticipated to close on Sep 23, 2026.