Office Specialist

We are looking for an Office Specialist to support property administration activities for a community in California. This Contract position is ideal for someone who can balance resident service, office coordination, and daily operational support in a housing environment. The person in this role will help keep property records organized, assist with compliance-related processes, and contribute to efficient communication with residents, staff, and external partners.Responsibilities:• Oversee administrative and operational activities for the assigned property to help maintain an organized, safe, and resident-focused community.• Support staff coordination by assisting with scheduling, onboarding, training follow-up, and day-to-day workflow distribution across office and site functions.• Maintain resident records, waiting lists, and occupancy documentation in accordance with applicable housing regulations, Fair Housing standards, and Section 504 guidelines.• Coordinate with maintenance teams and outside vendors to track service requests, preventive maintenance activity, repairs, and completion timelines.• Prepare documentation and organize files needed for audits, inspections, and compliance reviews, ensuring required materials are accurate and readily accessible.• Assist with rent administration by tracking collections, recording deposit information, monitoring receivables, and escalating delinquent accounts for appropriate follow-up.• Contribute to annual budget planning and support ongoing expense tracking to help the property operate within approved financial targets.• Help market available units, process move-ins and recertifications, and keep resident files current and complete under regulatory requirements.• Conduct or support periodic unit and site inspections, document findings, and coordinate follow-up actions such as work orders, notices, or resident chargebacks.