Research Operations Manager - CIRO (Events)

Department:
Comprehensive Integrated Research Operations (CIRO)

Administration Position Title:
Research Operations Manager - CIRO (Events) Job Family Group:
Professional Staff Job Description Summary:
The Research Operations Manager leads the planning and execution of departmental events within Comprehensive Integrated Research Operations (CIRO). This role oversees event strategy, logistics, budgeting, and communications for conferences, seminars, and faculty recruitment visits. The position supervises staff and supports operational activities related to event planning and departmental communications. Job Description:

Job Duties

• Lead planning and execution of research events, including Internal Medicine Research Day, conferences, and Grand Rounds; oversee logistics, budgeting, vendor coordination, communications, and post-event evaluation.
• Direct end-to-end management of Internal Medicine Research Day, including speaker coordination, stakeholder engagement, vendor management, budgeting, and cross-functional planning and execution.
• Supervise, mentor and evaluate Research Operations staff members, including workload prioritization, goal setting, performance reviews, and professional development.
• Manage the annual events and communications budget, including expenditure approval within delegated authority, fiscal oversight, and alignment of financial decisions with departmental priorities.
• Oversee faculty recruitment seminars and visit processes, including coordination of scheduling, logistics, and communication with candidates and departmental leadership.
• Partner with departmental leaders, research leadership, and planning committees to define event goals, support planning from concept through execution, and develop budget strategies aligned with financial and operational requirements.
• Analyze event documentation, financial reports, contracts, attendance data, and participant feedback to support compliance, cost tracking, and event evaluation.
• Develop and administer the department's in-kind sponsorship program, including review, approval, tracking, and documentation of sponsorships in accordance with Office of Integrity and Ethics requirements.
• Coordinate with the Graduate Medical Education (GME) office to identify Continuing Education (CE) credit opportunities for departmental events and support accreditation requirements.
• Oversee the creation and distribution of monthly and bi-weekly newsletters for CIRO-supported departments, including content development, template management, and distribution.
• Establish and maintain standard operating procedures (SOPs) for event execution, CE compliance, sponsorship and in-kind donation management, newsletter production, and related operational processes.
• Coordinate cross-functional operational coverage to support continuity of CIRO services and departmental operations.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

• Eight (8) years of experience in event management, operations, project management, business administration. Relevant education may be substituted for experience on a year for year basis.
• Experience managing personnel or a team.

Preferred Qualifications

Education: Bachelor's degree in a relevant field.

Work Experience:

• Two (2) years of experience working in higher education or a healthcare institution.
• Experience with business technology tools (e.g., Canva, REDCap, MS Project, Emma, CVent).

Skills

• Problem-solving
• Communication
• Organization
• Time management
• Attention to detail

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

Employee Type:
Regular Time Type:
Full time Rate Type:
Salary

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.


Pay Range:
$80,600.00 - $120,900.00
Minimum
$80,600.00
Midpoint
$100,800.00
Maximum
$120,900.00