Program Management Specialist

JACOBS SCHOOL OF MUSIC (BL-MUS-IUBLA) Job located at Indiana University Bloomington campus, in-person position. This role requires the ability to effectively communicate and operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Department Specific Responsibilities Oversees current music and dance programs and adult workshops, including budget development, marketing, personnel hiring, space management, and enrollment. Develops new and innovative programs to serve expanding needs. Coordinates community engagement activities in Jacobs to work collectively through the Jacobs Academy office. Maintains and develops relationships with program faculty and community partners. Partners with various areas of the Jacobs School to support programs (finance, communications, scheduling, etc). Manages office staff to support programs. Serves as a Jacobs representative in campus and community engagement organizations. Interacts with and supports applicants, participants and their families. Develops business plans and provides data regarding programs to administration. Supports and develops grant applications. Monitors PIC (Programs Involving Children) compliance in Jacobs Academy programs. General Responsibilities Plans, directs and implements programs or events, including the creation of materials to support these events. Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public. Approves staff purchase requests; arranges staff travel, accommodations, and research activities. Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets. Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers. Mentors, serves as a resource and provides guidance to team staff members as needed. Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants. May be responsible for meeting revenue targets. Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources. Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience. EDUCATION Required Bachelor's degree (preferably in music, arts, or arts administration.) WORK EXPERIENCE Required 2 years in related field. Preferred Experience in music/ballet arts administration. Skills Required Proficient communication skills. Maintains a high degree of professionalism. Demonstrates time management and priority setting skills. Demonstrates a high commitment to quality. Possesses flexibility to work in a fast paced, dynamic environment. Seeks to acquire knowledge in area of specialty. Highly thorough and dependable. Demonstrates a high level of accuracy, even under pressure. Benefits Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Career Level: Career FLSA: Exempt Job Function: General Administration Job Family: Program Management Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information. #J-18808-Ljbffr