Accounts Payable Technician

Job Description

Job Description

ACCOUNTS PAYABLE TECHNICIAN

CLOSING DATE: November 2, 2026

PAY RANGE: $21.18 - $30.71 per hour, depending on experience and qualifications with starting wage not typically above the mid-point of the range ($25.95 per hour).

DEPARTMENT: Finance

BENEFITS SUMMARY: Full-time Benefits Summary July 2026-June 2027

Performs technical accounts payable duties that support the timely, accurate, and compliant processing of City financial transactions. Reviews and processes invoices, maintains vendor and payment records, prepares payments and related accounting records, supports annual reporting requirements, and coordinates car rental arrangements and travel-related expenses.

Works under general supervision of the Assistant Finance Director.

ESSENTIAL FUNCTIONS

Receives, reviews, verifies, and processes accounts payable invoices and related documentation for accuracy, completeness, and compliance with City purchasing requirements. Reviews invoices against purchase orders and supporting documentation. Verifies applicable discounts and price adjustments and follows up on discrepancies.

Establishes and maintains vendor accounts and assists with credit applications. Communicates with vendors to resolve invoice, payment, and account discrepancies and makes necessary corrections. Uploads invoices into the Stampli invoice processing system and routes to appropriate supervisors for approval.

Enters approved invoices into Caselle for payment processing. Prepares and issues payments, including generating checks, preparing checks for mailing, and completing related payment activities. Maintains vendor tax exemption information.

Generates journals and registers associated with accounts payable processing. Maintains accurate accounts payable files and records to monitor status of checks issued and paid invoices.

Performs a variety of accounts payable functions and maintains related information, including vendor tax exemption details. Maintains accurate accounts payable files and records; prepares reports, retrieves invoice documentation, and tracks paid invoices; purges records in accordance with established retention schedules.

Assists with periodic financial and accounts payable reports, ensuring accuracy, completeness, and timely submission; prepares and issues annual Forms 1099 for tax reporting purposes.

Coordinates car rentals for travel and related expenses, including reviewing travel authorization forms for completeness and accuracy; arranges and books registrations, hotels, airfare, and Per Diems; maintains accurate travel records and supporting receipts and documentation.

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

1. Education and Experience:

A. High school diploma or equivalent, with coursework in accounting, bookkeeping, or a related field, plus one year of specialized training obtained through professional workshops, in-service training, on-the-job training, or a similar program

AND

B. 2 years of responsible work experience involving practical bookkeeping or accounting duties; or an equivalent combination of education, training, and experience

OR

C. An equivalent combination of education and experience.

2. Required Knowledge, Skills, and Abilities:

Knowledge of bookkeeping and general accounting principles and practices, particularly as applied in computerized financial systems; proficiency in personal and mainframe computer operations and applications. General knowledge of laws, regulations, and City procedures applicable to accounting, purchasing, and accounts payable activities. Skill in the operation of computer terminals and data entry equipment. Ability to work quickly and accurately with numbers; perform mathematical calculations; operate various types of office equipment such as adding machines and keyboards; work under time pressures to meet deadlines; communicate effectively both verbally and in writing; and establish and maintain effective working relationships with elected officials, professionals, the public, and fellow employees.

Must demonstrate the ability to perform keyboarding and routine computer data-entry functions.

3. Work Environment:

Work is primarily performed in a standard office environment with appropriate climate control. The position requires frequent sitting and may also require walking, standing, reaching, bending, and occasional stooping. Essential functions require the ability to communicate effectively and to use vision, hearing, and hand/finger dexterity. Work requires sustained attention to detail, memory for procedures and information, problem-solving, and the ability to manage multiple tasks while maintaining accuracy and meeting deadlines.