Administrative Assistant

Administrative Assistant An integral member of the team, the Administrative Assistant serves as the first point of contact for customers and provides comprehensive administrative support across departments. Responsibilities Answer a multi-line phone system, including transfers Greet and direct visitors Monitor faxes Maintain front desk area and lobby Process incoming mail Manage supply inventory Maintain office schedule/calendar Provide administrative support: printing, filing, photocopying, data entry, scanning, binding, collating, scheduling meetings, booking reservations for lunch or dinner meetings, and coordinating events and lunches Distribute mail and mail‑outs Complete expense reports for certain individuals in the Mountain Region team Process invoices by routing to appropriate personnel for approval and provide to Accounting once approved by manager Maintain office equipment and assist users on routine tasks; engage external vendors for service needs Order, receive, and maintain office supplies, ensuring availability Set up conference calls and webinars Create, update, and print Excel spreadsheets and PowerPoint presentations Maintain good written and verbal communication and work relationships within office and departments Provide clerical support to other departments with minimal errors (filing, mail preparation, data entry, photocopying) Perform other specific duties or projects as assigned Qualifications No specific licensing or certification required At least 2+ years of office experience, preferably with multi‑line phone system 5 years of related administrative experience, OR equivalent education and experience High school diploma or equivalency; some college preferred Excellent verbal skills, telephone etiquette, and organizational priorities Strong clerical skills Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook) Excellent oral and written communication skills at all levels of the organization Training Requirements Microsoft Office Applications Office Etiquette Ethics Time Management Customer Service Insurance and EE&O Basics Basic Leadership Skills Participation in training of new hires or less experienced teammates Travel No travel required Equal Opportunity Employer HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. HUB International Limited participates in the E‑Verify Program. #J-18808-Ljbffr