Associate Producer - SPY NINJAS

Job Description

Job Description

Description:

Qlay is a digital media company focused on creating high-performing entertainment content for YouTube and social media audiences worldwide. We combine storytelling, production, strategy, and audience insights to create content that reaches millions of viewers.

We're looking for an Associate Producer who can help bridge the gap between creative development and production execution. This role is ideal for someone who loves content creation, thrives in fast-paced environments, and enjoys turning ideas into finished productions.

The Associate Producer supports the Producer throughout the entire content creation process, from concept development and pre-production planning to shoot execution and post-production coordination.

This person will help organize productions, manage logistics, coordinate resources, support creative development, and ensure projects stay on track from start to finish.

The ideal candidate is highly organized, proactive, resourceful, and capable of balancing both creative and operational responsibilities.

• Break down scripts and create production plans
• Assist in coordination of props, wardrobe, locations, and production resources
• Assist with talent coordination and scheduling
• Create and/or send essential production documents (e.g. call sheets, deal memos, waivers, NDAs)
• Ensure all production requirements are secured before filming
• Help track deliverables and deadlines across departments

• Support crew & talent
• Assist with crew, talent, and location coordination
• Assist with production logistics and daily schedules
• Ensure production assets are organized and available before they are needed
• Troubleshoot issues in real-time
• Help maintain continuity and production notes
• Keep productions moving efficiently and on schedule

• Maintain production workflows inside project management systems
• Track project status across multiple productions
• Communicate updates between departments
• Help improve internal production processes
• Maintain production databases, documentation, and archives

• Experience in content production (Digital media, film, or TV)
• Experience coordinating shoots, events, or creative projects
• Strong organizational and communication skills
• Ability to manage multiple projects simultaneously
• Extreme attention to detail
• Strong problem-solving ability
• Comfortable working in a fast-paced production environment
• Ability to prioritize and adapt to changing needs
• Valid driver's license and reliable transportation

• Experience of YouTube content production
• Experience with Notion, Airtable, Google Workspace, or similar tools
• Experience with photo/video editing software (i.e. Photoshop, Premiere Pro, Canva, CapCut)

• Highly organized
• Resourceful
• Self-motivated
• Creative thinker
• Strong communicator
• Calm under pressure
• Team-oriented
• Solutions-focused
• Passionate about content creation

At Qlay, the Associate Producer plays a key role in transforming creative ideas into finished content. You'll work directly with leadership and the creative team while gaining hands-on experience across every stage of the content creation process.

This is an opportunity to grow into a future Producer role while helping shape content viewed by millions of people around the world.