Legal Administrator (Paralegal / Office Manager)

Job DescriptionJob DescriptionDowntown Pittsburgh (Market Square) Mid-Sized General Practice Law Firm is seeking an experienced Legal Administrator to fill an open position.


Apply promptly! A high volume of applicants is expected for the role as detailed below, do not wait to send your CV.

The position requires very strong organizational, accounting and management skills, and combines roles of both an Office Manager and a Paralegal, as detailed below:

Office Manager Duties:

• General Ledger, IOLTA and Closing/Title Escrow Accounting
• Accounts Payable, Billing, Accounts Receivables and Collections
• Management of all office accounts, memberships, vendors and staff
• Work in conjunction with other office staff for file management and organization along with outside professionals/CPA
• Coordinate hiring, Human Resources Responsibilities and Firm Events
• Processing New Client Intakes and Firm Marketing
• Familiarity with Cosmolex Practice Management Software a plus

Paralegal Duties:

• Assist Attorneys with both Litigation and Transactional case files, which may included, but not limited to, the following areas of practice:
  • Personal Injury
  • Property Damage
  • Real Estate Law
  • Business Law
  • Criminal Law
  • Family Law
  • Estate Planning and Administration
  • Sports & Entertainment
• Responsibilities include Drafting Contracts, Discovery, Pleadings, Motions and Trial Prep Assistance

As the position requires wearing two hats it can be challenging, but also exciting and rewarding. A qualified candidate will work closely with the Firm CEO and Managing Attorney, and will be subject to future pay increases, bonuses and advancement. The firm atmosphere is very family/team oriented, and overall much more comfortable and less formal than other larger firms.


Salary is negotiable based on experience, and includes downtown parking, while the benefits following a probationary period includes:

• Simple IRA 3% Employer Match
• Highmark Health
• Dental/Vision
• PTO
• Paid Holidays

Office Hours are 830am-530pm, with no remote option. Our firm has no Vaccine Requirements, as that remains a private and personal health decision. xhqgsiq


Apply in confidence with your Resume and References, along with your availability for an in person interview.