Deputy Clerk of Court - Civil Division

Clerk Of Court

Employer: Oberlin, City of (OH)

Salary: $16.00 - $21.00 Hourly

Location: 85 South Main Street, Oberlin, OH

Job Type: Part-Time

Job Number: 202100120

Department: Court

Opening Date: 06/04/2026

General Statement of Duties

Performs clerical and other tasks related to the receipt, review and processing of case filings under the direct supervision of the Clerk of Court or, in his/her absence, under the supervision of the Chief Deputy of the Criminal/Traffic and/or Civil Division. Other duties may be assigned including but not limited to duties of absent employees.

Primary Job Duties

• Process new case files, including Money Complaints, Small Claims, Evictions, Driving Privileges and all other civil filings
• Process Dismissals, Defaults, Judgments, Motions, and Satisfactions
• Provide customer service at Municipal Court Civil window and assist with the Criminal/Traffic window
• Retrieve and transport mail to the post office as assigned. Time stamp and sort mail
• Process returned Civil mail and signed Certified Return Receipts
• Process receipts in Civil Department
• Prepare bank deposits for Criminal/Traffic Division as assigned
• Transporting deposits to the banks as assigned
• Verify Criminal/Traffic batch totals throughout the day
• Process all Civil forms, including bank attachments and garnishments
• File, docket, and scan Civil and Criminal documents
• Answer phones for Civil and Criminal Division
• Input information into Docket, Status, Judgment screen, and any other screens to fully update Civil cases
• Assist with typing journal entries
• Process any requests that may require assistance
• Billing to parties for costs due
• Assist in processing cases assigned to the collection agency
• Process, scan, and file finished cases
• Assist with any special projects in the Clerk's Office
• Complete tests, quizzes, and reading requirements to comply with laws including compliance for CJIS, IT knowledge and other policies, rules and regulations
• Other duties may be assigned as required

Minimum Qualifications

Must possess a High School Diploma or equivalent. Must possess a valid state of Ohio Driver's License. The position may require successful completion of additional pre-employment procedures.

Required Knowledge, Skills & Abilities

• Knowledge of Court terminology, rules, procedures and operations
• Knowledge of Ohio Public Records Laws and related regulations regarding records retention and destruction
• Proficient reading and comprehension skills
• Ability to perform routine office procedures including typing, filing, answering telephones, copying, faxing, business writing and providing effective customer service
• Ability to operate computer software for word processing, spreadsheet creation and management, database management, and PowerPoint presentations
• Ability to enter data accurately and efficiently
• Ability to learn and comprehend court policies, procedures, processes and regulations
• Ability to listen to, communicate, and work effectively with a diverse group of people
• Ability to multi-task and perform with evolving priorities
• Ability to maintain confidentiality, and demonstrate discretion and sound judgment
• Ability to establish and maintain effective working relationships with supervisors, Court employees, City employees, Attorneys and members of the public
• Ability to maintain proper temperament and decorum while interacting with people who are often confused, angry and/or openly hostile
• Ability to demonstrate initiative in work environment
• Ability to see, hear, sit for extended periods of time and operate standard office equipment requiring manual dexterity, including computers, telephones, fax/copy machines