Accounts Payable Specialist

The A/P Specialist will review documentation for accuracy and compliance, resolve discrepancies, coordinate with contractors and internal stakeholders, and support timely weekly payment processing. The ideal candidate is detail-oriented, organized, responsive, and comfortable managing multiple priorities and deadlines in a fast-paced environment.


Location: Houston, TX 77024


Schedule: Hybrid (3 days in office / 2 days remote)


Reports To: Treasury & AP/AR Senior


ROLE & RESPONSIBILITIES

Accounts Payable Specialist

Responsibilities include but are not limited to:
• Review Contractor invoices and expense reimbursements to confirm required approvals, accurate coding, supporting documentation, and policy compliance.
• Validate invoices and expense reimbursements against approved work orders and system records before approval.
• Follow up with contractors regarding missing documentation, incorrect coding, duplicate submissions, unsupported charges, or other invoice, expense, work-order, and system discrepancies.
• Track missing or delayed Contractor invoices and expense reimbursements, send timely follow-ups.
• Serve as a key contact for Contractors/auditors by responding to invoice- and expense-related questions and clarifying policy or supporting-document requirements.
• Prepare the weekly payment list for reviewed and approved invoices and expense reimbursements, with supporting documentation for payment processing.
• Build and maintain effective relationships with internal and external stakeholders and provide weekly updates to the direct supervisor.
• Perform other tasks and duties as assigned to support the Finance function.


Time & Expense Weekly Processing

Responsibilities include but are not limited to:
• Monitor shared T&E email box for all contractor's packets. Upload to filing system assigning to necessary approvers.
• Entering contractors T&E for payment processing with strict deadline.
• Track errors and reach out to PC's for corrections. Process corrections immediately upon receiving.
• Must be organized and detail oriented.


QUALIFICATIONS

Required
• 1-3 years of Accounts Payable or related accounting experience preferred.
• Experience reviewing invoices, expense reimbursements, and supporting documentation.
• Strong understanding of invoice approval workflows, expense policies, and validation against work orders and system records.
• Working knowledge of Microsoft Excel, including filtering, sorting and basic formulas.
• Experience with Microsoft Dynamics 365 Finance & Operations preferred.
• Strong attention to detail, organization, communication, and ability to manage competing deadlines independently.


Desired
• Associate degree in Accounting, Finance, Business Administration, or related field preferred but not required.


What we offer

• A high-impact Billing Specialist role within a collaborative Finance organization, providing direct exposure to Treasury and Accounts Payable/Accounts Receivable leadership. This position offers hands-on ownership of critical billing operations across multiple business units, with opportunities to strengthen technical expertise, contribute to process improvement initiatives, and support cross-functional finance activities in a fast-paced, global environment committed to accuracy, efficiency, and continuous improvement.
• Strong benefit package, including Health Insurance, 401k plan with company contribution, health and childcare spending/savings accounts, paid time off and more.

* Please Note that selected candidates will be required to pass a drug, background and reference screening.


Kiwa is an equal opportunity employer. We are committed to an inclusive, equitable and accessible workplace. Qualified applicants will receive consideration for employment without regard to race, color, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status or disability. If you require an accommodation at any time during the recruitment or application process, please contact Human Resources.

Kiwa does not accept unsolicited resumes from any 3rd party agencies. No fee will be paid to 3rd parties who submit unsolicited resumes to any Kiwa employee. Resumes from approved vendors must be specifically requested by Kiwa and approved by the Kiwa Talent Acquisition Team.