Human Resources Administrative Assistant

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Spanish and Karen bilingual applicants encouraged to apply for any open positions in which you are qualified.

Reports To: Director of Human Resources

Status: 80 hours per two week pay period

Shift: 8:00 am 4:30 pm

Job Schedule: Full time

Weekly Hours: 40 hours

Pay/Benefits: HRMC offers a competitive salary and benefits package.

Statement of Purpose:

The Human Resources Administrative Assistant provides administrative and clerical support to the Human Resources department while delivering excellent customer service to employees, applicants, and visitors. This position assists with onboarding new employees, coordinating interviews and candidate visits, maintaining employee records, and supporting daily office operations.

Essential Job Functions:

Administrative Support

• Perform general office and clerical duties including filing, scanning, copying, answering phones, and managing correspondence
• Maintain organized and confidential employee files and HR records
• Assist with scheduling meetings, interviews, and department activities
• Support daily HR operations and special projects

Recruitment & Interview Support

• Assist with coordinating the interview process for candidates
• Schedule interviews and communicate with applicants regarding appointments and next steps
• Help coordinate candidate on-site visits and provide a welcoming experience for applicants
• Prepare interview materials and assist with recruitment activities

Employee Onboarding

• Assist with onboarding new employees and ensuring all required paperwork is completed
• Help coordinate orientation schedules and onboarding materials
• Support new employees with questions regarding onboarding processes and systems

Customer Service

• Provide excellent customer service to employees, applicants, and visitors
• Respond professionally and courteously to inquiries in person, by phone, and electronically
• Maintain a positive and professional work environment

Demonstrates the mission of the hospital is met by demonstrating the Core Values:

• Respectful-We value the unique talents, ideas, contributions, and circumstances of each individual.
• Engaged-We value being active, positive participants at work and in our communities.
• Available-We value providing local access to care for our communities while being present for each other.
• Competent-We value knowledge, people-centered, innovative, and technology driven teams.
• Helpful-We value always helping others with kindness and compassion.

Other Job Duties:

Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

Schedule meetings for HR Director when needed.

Requirements

Qualifications: (Minimum Education and Experience)

• High school diploma or equivalent required
• Previous office experience required
• Human Resources experience and/or education preferred

Knowledge, Skills, and Abilities:

• Strong customer service and interpersonal skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Word and Excel
• Knowledge of Microsoft Teams preferred
• Comfortable using computers and learning new technology and software systems
• Strong organizational skills with attention to detail and confidentiality
• Ability to prioritize tasks and work independently in a fast-paced environment