Accounts Payable Specialist

Accounts Payable SpecialistThe Accounts Payable Specialist is a detail-oriented and motivated member of the finance team who plays a crucial role in supporting the day-to-day financial operations of Quality Buildings, Zook Building Supplies, and WoodCore Engineering. This position owns the accounts payable process and provides key support for purchasing, deposits, and month-end activities, and upper management will use the work of the Accounts Payable Specialist to drive their decisions.Major ResponsibilitiesManage the accounts payable process, including invoice processing, coding, vendor payments, and vendor statement reconciliation.Create and manage purchase orders, matching them to invoices and resolving discrepancies.Prepare and record deposits accurately and in a timely manner.Record credit card receipts and complete monthly credit card reconciliations.Monitor and manage the accounting email inboxes for Quality Buildings, Zook Building Supplies, and WoodCore Engineering, responding to and routing inquiries in a timely manner.Retrieve and sort incoming physical mail.Reconcile financial discrepancies by collecting and analyzing account information.Maintain accurate and up-to-date financial records in accordance with company policies and procedures.Collaborate with project managers to track project expenses and reconcile project budgets.Prepare and distribute monthly budget reports.Assist with month-end and year-end financial closing processes as needed.Provide general administrative support to the finance department as needed.Leadership RequiredUphold, role model, and hold others accountable to QB mission, vision, and valuesCommunicate effectively with customers, leadership, and team membersSet an example of appropriate ethics, leadership, and safetyOther duties as assignedSafety RequirementsWork with ear protection when necessaryWork in a loud environment when necessaryWork in various temperatures when necessaryWork in a dusty environment when necessaryMaintain and follow proper safety protocolWork Environment/Physical RequirementsOffice environment/desk work on a regular basisModerate/as needed travel to job sites requiredQualificationsExperience:1+ years in finance, accounting, or related field preferred.Construction accounting experience a plus.Required Skills :Proficient in Microsoft Office suite – Word, Excel, OutlookDemonstrated ability to effectively lead self with limited supervisionStrong attention to detailExcellent organizational and time management skillsAbility to work both independently and collaborativelyKnowledge of construction accounting principles and practices is a plus.Reports ToThis role reports to the Controller.SupervisionThe position does not have any regular responsibility for overseeing or supervising the work of other team members, however teamwork and direct communication with each other is expected and highly encouraged.SchedulePart-time | Target 20-25 hours per weekWork hours | Weekly schedule, Monday to Friday in the office (specific days and hours are flexible)