Accounts Receivable Manager

Responsibilities Oversee daily processing and posting of client payments, including checks, ACH, wire transfers, and credit card transactions Coordinate with the account managers to resolve client reconciliations around outstanding balances and application of payments to invoices Maintain accurate client account records and documentation within accounting systems Develop a comprehensive process and procedures manual for the accounts receivable team and ensure compliance to the manual Properly record, track, and reconcile client advances, retainers, and trust balances in accordance with firm policies and applicable legal accounting requirements Apply client advances and retainer funds to fees earned and costs incurred following attorney approval and established billing procedures Monitor trust-to-operating transfers to ensure accuracy, timeliness, and compliance with applicable regulations Oversee the client refund process ensuring client funds are returned to the client in a timely manner Assist with month‑end closing activities, reconciliations, and accounts receivable reporting Support compliance with firm billing policies, trust accounting procedures, and legal accounting standards Identify opportunities to improve existing processes Requirements Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred 5+ years of accounts receivable, collections, legal billing, or trust accounting experience preferred 3+ years management experience preferred Experience working in a law firm or professional services environment strongly preferred Knowledge of client trust accounting, retainers, and legal billing procedures preferred Strong organizational, analytical, and problem‑solving skills Excellent written and verbal communication abilities Strong attention to detail and ability to manage multiple priorities Excellent computer proficiency (MS Office – Word, Excel and Outlook) Familiarity with legal billing platforms such as Elite, Aderant, Clio, or similar systems preferred Must be able to work in a fast‑paced environment and meet deadlines, while maintaining a positive attitude and providing exemplary customer service Ability to work independently and collaboratively in a team environment to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices. Core Competencies Demonstrates expertise in accounts receivable management, legal billing procedures, and client trust accounting, ensuring compliance with applicable regulations and firm policies. Strong organizational and analytical skills support effective process improvement and client account management. #J-18808-Ljbffr