HR & Finance Manager

HR & Finance Manager Company: Wheeler Staffing Partners Location: Plano, TX Employment Type: Full-Time | Temporary (Maternity Leave Coverage) Assignment Duration: November 2026 - May 14, 2027 Schedule: Monday-Friday Work Arrangement: Initially Onsite | Hybrid Opportunity Following Training and Transition

Position Overview

Wheeler Staffing Partners is seeking an experienced, highly organized HR & Finance Manager for a full-time, temporary maternity leave coverage assignment in Plano, TX. This position will oversee daily human resources, payroll, benefits administration, employee relations, HR compliance, and financial operations, including accounts payable, accounts receivable, and financial reporting. The HR & Finance Manager will work closely with the CEO and executive leadership team to ensure operational efficiency, regulatory compliance, and business continuity throughout the assignment. The ideal candidate has a strong background in HR leadership, payroll administration, Paycom, employee relations, and financial operations. This individual must be comfortable managing multiple priorities independently, maintaining confidentiality, and providing hands-on support in a fast-paced staffing and recruiting environment.

Key Responsibilities

• Oversee daily HR operations, ensuring compliance with company policies and applicable employment laws.
• Develop, implement, and maintain HR policies, procedures, and employee documentation.
• Serve as a primary point of contact for employee relations, workplace concerns, and HR-related inquiries.
• Manage employee relations matters, internal investigations, corrective actions, and disciplinary processes.
• Coordinate performance management activities, employee evaluations, and performance improvement plans.
• Support internal recruiting, onboarding, employee transitions, and offboarding.
• Maintain accurate, confidential employee records and personnel documentation.
• Ensure compliance with federal, state, and local employment regulations.
• Coordinate employee engagement initiatives and support a positive workplace culture.
• Plan and implement at least one employee engagement initiative per quarter.
• Provide guidance to HR support personnel and collaborate with executive leadership on HR initiatives.

Payroll, Benefits & HR Systems

• Oversee accurate and timely payroll processing for hourly and salaried employees.
• Review employee timecards, resolve payroll discrepancies, and coordinate payroll adjustments.
• Maintain employee records, payroll information, timekeeping, and benefits data within Paycom.
• Ensure compliance with applicable wage and hour regulations.
• Administer employee benefits, including medical, dental, vision, short-term disability, and 401(k) plans.
• Manage benefits enrollments, changes, terminations, and employee inquiries.
• Coordinate annual compliance and reporting requirements, including ACA reporting, applicable liability reporting, and Form 5500.
• Collaborate with internal departments and clients to resolve payroll and benefits-related issues.
• Identify opportunities to improve payroll processes, HR workflows, and administrative efficiency.

Finance, Accounting & Reporting

• Manage daily accounts payable and accounts receivable (AP/AR) activities.
• Oversee client invoicing, billing, payment tracking, and collection follow-up.
• Maintain accurate financial records, expense documentation, and transaction reports.
• Utilize QuickBooks to support accounting and financial administration.
• Monitor outstanding receivables, vendor payments, and company expenses.
• Prepare weekly financial reports, operational updates, and financial analytics for executive leadership.
• Identify financial discrepancies and coordinate appropriate resolutions.
• Collaborate with external accounting and tax professionals to support reporting and compliance.
• Assist with budgeting, financial analysis, and expense management.
• Recommend improvements to financial processes, reporting accuracy, and operational efficiency.

Leadership & Operational Support

• Serve as a trusted HR and operational resource to the CEO and executive leadership team.
• Manage competing priorities across HR, payroll, benefits, finance, and daily business operations.
• Maintain confidentiality when handling sensitive employee, payroll, and financial information.
• Respond professionally and promptly to employee and management inquiries.
• Collaborate with internal teams to maintain efficient business operations.
• Support company branding and professional engagement initiatives, including appropriate LinkedIn activity.
• Identify process improvement opportunities and implement practical solutions.
• Perform additional responsibilities as assigned.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum 5 years of experience in Human Resources, HR leadership, recruiting, or a related function.
• Minimum 3 years of hands-on Paycom experience.
• Strong knowledge of employee relations, HR compliance, performance management, and employment regulations.
• Experience overseeing payroll processing, timekeeping, and employee benefits administration.
• Experience managing benefits enrollments, terminations, and compliance reporting.
• Working knowledge of accounts payable, accounts receivable, invoicing, and financial reporting.
• Proficiency in Microsoft Office, including Excel, Outlook, and Word.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple responsibilities independently and meet deadlines.
• Strong attention to detail and commitment to accuracy.
• Demonstrated ability to maintain confidentiality and exercise sound professional judgment.
• Ability to collaborate effectively with executive leadership, employees, and external partners.

Preferred Qualifications

• Master's degree in Human Resources, Business Administration, or a related field.
• SHRM-CP or PHR certification.
• Minimum 1 year of experience using QuickBooks.
• Previous experience within a staffing agency, recruiting firm, professional employer organization (PEO), or professional services environment.
• Experience managing both HR and financial operations.
• Previous experience supporting executive leadership in a small to mid-sized organization.
• Familiarity with HR compliance reporting, including ACA and Form 5500 requirements.

Assignment Details

Employment Type: Full-Time, Temporary (Maternity Leave Coverage) Location: Plano, TX Schedule: Monday-Friday Anticipated Start Date: As early as November 2026 Training & Transition: November 2026 - Early February 2027 Maternity Leave Coverage Begins: February 8, 2027 Anticipated Assignment End Date: May 14, 2027 Work Arrangement: Initially onsite for training and knowledge transfer, with the opportunity to transition to a hybrid schedule based on business needs. Work arrangements may be adjusted based on operational requirements, office closures, weather conditions, or management discretion.

Why Work with Wheeler Staffing Partners?

At Wheeler Staffing Partners, we value accountability, collaboration, professionalism, and a commitment to operational excellence. This opportunity offers the chance to work directly with executive leadership while gaining broad responsibility across human resources, payroll, benefits administration, and financial operations. Our collaborative environment provides the opportunity to make a meaningful impact, contribute to process improvements, and support essential business functions during a key transition period. If you are an experienced HR & Finance Manager with strong Paycom expertise, HR leadership experience, and financial administration skills, we encourage you to apply for this temporary opportunity in Plano, TX.