Office Manager/Assistant Office Manager - Medical

Job Description

Job Description

Office Manager (OM)

Anglin Consulting, LLC is looking for dedicated, organized and self-motivated individual to fulfill the role of Office Manager.

Anglin Consulting, LLC employs experienced professionals who provide in-home, in-clinic and community-based Applied Behavioral Analysis (ABA) treatment to children, teens and/or adults. The population that we service are diagnosed with some form of Autism Spectrum Disorder (ASD), Intellectual Disability (ID), Attention Deficit Hyperactivity Disorder (ADHD), Oppositional Defiance Disorder (ODD) and/or other pervasive developmental disorders.

Our Clinics are a vital part of our treatment model and require experienced professionals to ensure the highest quality of treatment available. The Office Manager will oversee the day-to-day operations of the clinic and ensure that the company vision & mission are at the forefront.

About the position:

The Office Manager works under the administrative supervision of the Clinical Operations Director to provide a friendly, welcoming, well organized clinic environment. The OM will oversee the Assistant Office Managers (AOMs) and have the ability to delegate duties, as needed.

Responsibilities of the Office Manager include, but are not limited to, the following:

· Oversee and support all administrative duties in the office and ensure that office is operating smoothly.

· The office manager is responsible for monitoring/directing the “flow” of treatment within the clinic and any patient associated with their designated offices.

• Manage office supplies, treatment material inventory, maintaining inventory lists and placing requisition orders, as necessary.
• Perform receptionist duties: greeting visitors, and answering/directing phone calls.
• Receive and sort incoming/outgoing mail, fax and deliveries.
• Guiding all staff assigned to your office in adhering to company policy and procedure. You are responsible for ensuring that all policies are implemented in line with the company vision. Assist in and/or develop office policies and procedures.
• Assist with office layout planning, office moves, and with managing/maintaining IT infrastructure.
• Maintaining staff schedules, coordinate parent and clinician’s schedules also assigned for monitoring daily scheduling and scheduling group meetings.

Physical Requirements:

· Ability to climb stairs, stoop, kneel, crouch, reach, stand, navigate areas to accomplish tasks, pushing, lifting, and grasping (as in picking, pinching, typing or other work with the fingers or hands). Ability to lift up to 50 lbs.

Qualifications for Office Manager

• Bachelor's degree in business administration, medical healthcare administration or other related medical fields, preferred.
• At least 2-5 years of work experience in an administrative/office management role.
• Must have exceptional attention to detail.
• Strong organizational and time management skills, and ability to prioritize.
• Must be a self-starter and driven.
• Excellent communication and interpersonal skills.
• Strong problem-solving skills and analytical abilities.
• Must be proficient with Microsoft Office.
• Possesses the ability to verbally and receptively express or exchange ideas through email, text, written or face-to-face interaction.
• Strong case management skills.
• Operations management.
• Demonstrates an ability to use technology (including but not limited to computers, tablets, smart phones, etc.) to access email, navigate the Electronic Medical Record (EMR), input patient data, assist with scheduling and/or complete other assignments as designated.

Other Requirements:

Current TB Test

CPR Certificate

Must pass background check

Reliable transportation

Ability to work 30-40 hours per week (Full time)

Anglin Consulting is a multi-faceted behavior management company, implementing Applied Behavior Analysis strategies in organizations, businesses, and to individual clients throughout the U.S. since 2015.

Company Description

Anglin Consulting is a multi-faceted behavior management company, implementing Applied Behavior Analysis strategies in organizations, businesses, and to individual clients throughout the U.S. since 2015.