Accounts Payable and Accounts Receivable
Loop Neighborhood
Join Our Growing Team!
Vintners Distributors is the corporate arm that oversees West Coast Convenience, Eaton Foods, Eatswell, and Prohas Enterprises. Its portfolio includes Loop Neighborhood Market, Poppy Market, other gas brands, Krispy Krunchy Chicken, and additional quick-service restaurant brands. Headquartered in Union City, CA, the company operates a growing network of convenience stores, fuel stations, and car washes across California. Founded in 1978, it also develops real estate and owns and operates its locations.
Vintners Distributors continues to expand and seeks customer-focused individuals who want to make an impact. We are committed to delivering high-quality, better-for-you products and an exceptional store experience, guided by our core values: People, Teamwork, Communication, Training, Results Matter, Fun, Customer-Centered, and Safety.
If you thrive in a fast-paced environment and are driven by service, innovation, and teamwork, we invite you to join us in redefining convenience for our customers every day.
Position Overview
The Accounts Payable & Receivable supports the company's wholesale fuel operations with a strong focus on accounts payable, accounts receivable, billing accuracy, and financial reconciliation. This full-time, salaried role is ideal for a detail-oriented professional who excels in financial data management, vendor and customer account coordination, and high-volume transactional environments.
This employee plays a critical role in ensuring accurate fuel billing, timely collections, proper vendor payment processing, and clean financial records across multiple entities. The position works closely with accounting, logistics, and operations teams to maintain compliance, streamline workflows, and support the financial health of the wholesale fuel division.
Key Responsibilities
1. Accounts Receivable (AR) Management
Generate and issue fuel invoices for fleet, dealer, and wholesale customers with precision and timeliness.
Monitor AR aging schedules, identify delinquent accounts, and coordinate collection efforts with internal stakeholders.
Record customer payments, reconcile discrepancies, and ensure proper posting across entities.
Investigate billing variances, pricing errors, and tax discrepancies related to fuel deliveries or transactions.
Maintain accurate customer account profiles, credit limits, and documentation.
2. Accounts Payable (AP) Management
Process vendor fuel invoices, verify pricing, taxes, freight, and delivery documentation.
Reconcile vendor statements and resolve discrepancies related to fuel loads, bill of lading data, or system mismatches.
Support timely vendor payments and ensure compliance with company AP policies.
Assist with month-end AP close activities, including accruals and reconciliation of fuel-related expenses.
3. Fuel Program & Financial Operations
Serve as a primary liaison for fleet and dealer fuel accounts, providing accurate and timely support.
Partner with accounting to validate fuel pricing, tax structures, and system-generated billing.
Analyze transaction trends, fuel volumes, and margin impacts using Excel and internal systems.
Support internal audits, compliance reviews, and documentation requests.
4. Data & Reporting
Produce weekly and monthly financial and operational reports for leadership and client needs.
Track KPIs related to AR collections, AP processing timelines, billing accuracy, and fuel movement.
Maintain organized digital records to ensure audit readiness and regulatory compliance.
5. Cross-Functional Collaboration
Work closely with logistics to verify delivery data, bill of lading accuracy, and load reconciliation.
Coordinate with compliance teams on tax reporting, environmental fees, and regulatory documentation.
Support invoice approvals, vendor communication, and administrative tasks that impact financial workflows.
Contribute to continuous improvement initiatives across fuel operations and financial processes.
Requirements
Experience: 35+ years in accounts payable, accounts receivable, billing, or financial operations; fuel, logistics, energy, or transportation industry experience strongly preferred.
Technical Skills: Proficiency in Microsoft Excel; ability to learn internal systems quickly.
Communication: Strong written and verbal communication skills with both internal teams and external partners.
Analytical Ability: High attention to detail with the ability to identify trends, troubleshoot issues, and resolve discrepancies.
Time Management: Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Team Orientation: Works well independently and collaboratively.
Benefits
Comprehensive Health Insurance
Paid Time Off & Holidays
401(k) Retirement Plan with Company Match
Opportunities for Professional Growth in a Stable, Expanding Company
Employee Incentives
6 months to 3 years: $0.10 off per gallon
3 years to 5 years: $0.30 off per gallon
5+ years: $0.40 off per gallon Maximum 20 gallons and 2 fill-ups per week
Disclaimer
The list of requirements, duties, and responsibilities listed above is not exhaustive. It is a general summary of the position. Management reserves the right to revise or change this position description at any time. The company reserves the right to run background checks as a condition of employment.
Loop Neighborhood- Cytek Biosciences, Inc. is seeking an Accounts Payable Accountant to own day-to-day AP activities, ensure timely processing of invoices, and monitor outstanding items. The role emphasizes accuracy, process improvements, and collaboration with vendors and internal teams...Accounts payable
- Aviso, LLC seeks an Accounts Payable (AP) Specialist to join our finance team in San Jose, CA. You will manage high-volume invoicing, vendor communications, and month-end close tasks to support accurate financial records. This on-site role requires 1-3 years in AP or bookkeeping...Accounts payable
$75k - $85k
...seeking an experienced Bookkeeper to support day-to-day accounting operations across a residential property portfolio.... ...rent collection, tenant payments, and accounts receivable processes. Handle accounts payable, vendor payments, utilities, recurring property expenses...Accounts payableWork at officeLocal areaJobot
Fremont, CA2 days ago$75k - $85k
...seeking an experienced Bookkeeper to support day-to-day accounting operations across a residential property portfolio.... ...rent collection, tenant payments, and accounts receivable processes. Handle accounts payable, vendor payments, utilities, recurring property expenses...Accounts payableWork at officeLocal areaJobot
Fremont, CA4 days ago- Sign in to set job alerts for “Accounts Payable Payroll” roles. 11,000+ Accounts Payable Payroll Jobs in United States Corporate Payroll and Accounts Payable Specialist Payroll and Accounts Payable Administrator Payroll & Accounts Payable Accountant Lead Payroll and Accounts...Accounts payable
- Get notified about new Accounts Payable Payroll jobs in United States . Job Titles 10,000+ Accounts Payable Payroll Jobs in United States Accounts Payable / Accounts Receivable & Payroll Specialist Accounts Payable Clerk - Full time - Murfreesboro, TN Associate, Production...Accounts payableFull time
- Cytek Biosciences in Fremont, CA seeks an Accounts Payable Accountant to manage day-to-day AP, process invoices and payments on time, and maintain accurate vendor records. The role requires NetSuite experience and SOX/internal controls—ideal for a detail-oriented, collaborative...Accounts payable
$33 - $36 per hour
...Accounts Payable Specialist Recruiter: LHH Location: Fremont, California Pay: $33 - $36 / Hour Contract: Contract to hire LHH Recruitment Solutions is looking to fill an Accounts Payable Specialist job opportunity for a south bay construction company located...Accounts payableContract workTemporary workWork at office- ...Position Overview We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our established finance team in San Jose,... ...and compliance filings. Reconcile invoicing against Goods Received Not Invoiced (GRNI) records. Partner with purchasing and...Accounts payableFull timeImmediate startDay shift
Aviso, LLC
Fremont, CA9 days ago $33.1 per hour
...phone followed by a face-to-face meeting. Candidates must have accounts payable experience and must be able to complete trade and expenses,... ...statements and financial reports, and accounts payable or receivable functions is required. Candidates should be familiar with a...Accounts payableMonday to Friday- Cytek Biosciences Inc. is seeking an Accounts Payable Accountant for an agency temp assignment in Fremont, CA. The role focuses on managing day-to-day AP processes, ensuring accurate processing of invoices and timely payments, and maintaining vendor records. The ideal...Accounts payableTemporary work
$22 - $25 per hour
...seeking a detail-oriented and organized Accounting Clerk to join our team. The ideal candidate... ...clerical support to our accounts receivable and customer service teams. This role requires... ...: Prior experience in accounts payable (AP) processes. Previous experience...Accounts payableHourly payPermanent employmentTemporary workWork experience placementWork at officeLocal areaShift workRandstad
Union City, CA4 days ago$80k - $95k
...Vintners Distributors, Inc Accounts Payable Lead Job Description Job Location: Union City, CA | In Person at our Corporate Headquarters FLSA (Fair Labor Standards Act): Exempt Reporting Structure: CFO Salary Range: $80,000.00 - $95,000.00 About the...Accounts payableWork at officeLoop Neighborhood
Union City, CA3 days ago$23 - $25 per hour
...our dealership team. This position provides hands-on exposure to daily accounting tasks and office administration. You will enter information into dealership systems, support accounts payable/receivable, and help maintain organized records. Training will be provided, and...Accounts payableHourly payFull timeWork at office$26 - $32 per hour
...Ledgent Helping Bay Area companies Build Accounting and Finance Teams and professionals in... ...25-400-7710. ****@*****.*** Accounts Payable/Accounting Clerk Position Overview Ledgent... .... All qualified applicants will receive consideration for employment without regard...Accounts payableHourly payFull timeLocal areaMonday to FridayDay shift- Walmart in Fremont, CA is seeking an AP Team Lead to oversee accounts payable activities within our store network. This role is full-time and on-site at Wal-Mart #2989, located at 44009 Osgood Rd, Fremont, CA 94539. The position offers a comprehensive benefits package...Accounts payableFull time
- Colleen McAuliffe at Robert Half is looking for a Senior Accountant to join a growing medical technology organization in Fremont... ...procedures.• Build working knowledge across accounts payable, accounts receivable, and related accounting processes to strengthen team coverage...Accounts payable
Robert Half
Fremont, CA1 day ago - Talentify in Union City, CA 94587 is seeking an Accounting Clerk to support daily Accounts Payable and accounting operations. The role is 100% onsite with a 3-month contract, and early-career candidates with AP and SAP exposure are encouraged to apply. The position requires...Accounts payableContract work
$29 per hour
Job Title: Accounts Payable SpecialistJob Description The Accounts Payable Specialist plays a key role in managing full-cycle accounts payable... ..., Word, PowerPoint). Experience with accounts payable and receivable processes, invoice entry, invoice coding, and vendor invoice...Accounts payableContract workTemporary workWork at office- Join Robert Half’s Full-Time Engagement Professionals team as an Accounts Payable Specialist! Support diverse client projects, manage daily AP/AR operations, maintain accurate financial records, and ensure timely vendor payments while enjoying full-time stability and opportunities...Accounts payableWeekly payFull time
Robert Half
Hayward, CA1 day ago - Vintners Distributors, headquartered in Union City, CA, seeks an Accounts Payable & Receivable specialist to support wholesale fuel operations. You will manage invoicing, collections, vendor payments, and financial reconciliation across multiple entities in a fast-paced...Accounts payableFull time
- ...AccountantThe accountant will be responsible for daily accounting operations, including accounts payable, bank reconciliation, and assisting with monthly financial reporting. This role ensures accurate recordkeeping, supports internal controls, and coordinates with the...Accounts payableWork at office
Vital Materials Co., Limited
Fremont, CA4 days ago $73k - $76k
...key role in supporting fuel operations, managing client accounts, ensuring billing accuracy, and driving internal process... ...process, record customer payments, and analyze accounts receivable and accounts payable aging schedules for customer collections and vendor payments...Accounts payableFull time$25 - $26.07 per hour
Title: Accounting Clerk Pay: $25.00-$26.07/hour Hours: Monday-Friday; 7:00 AM-3:30 PM or 8:... ...Overview This position supports daily Accounts Payable and accounting operations and is well... .... Provide clerical support to Accounts Receivable and Customer Service teams. Complete...Accounts payableContract workMonday to FridayFlexible hours$140k - $160k
...Vintners Distributors Senior Accounting Manager Job Location: Union City, CA | In Person at our Corporate Support Center... ...Oversee daily accounting operations, including Accounts Payable, Accounts Receivable, General Ledger, Fixed Assets, and Lease Accounting....Accounts payableWork at officeLocal areaLoop Neighborhood
Union City, CA3 days ago$53k - $80k
...seeking Bookkeeper / Office Managers who can bring real insight into their staffing needs. Key Responsibilities Manage accounts payable and receivable, ensuring timely processing and accurate record‑keeping. Reconcile bank statements and credit card accounts monthly,...Accounts payableWork at office- ...We are seeking a hands-on, experienced Accountant to oversee our daily full-cycle Accounting... ...client billing/cash receipt functions (receiving bills) on-site at our manufacturing facility... ...· Full-Cycle Accounts Payable (Paying Bills): Manage end-to-end AP workflow...Accounts payableWeekly payDaily paidFull time
Aviso
Fremont, CA4 days ago $23 - $25 per hour
...entry-level opportunity is ideal for someone with basic accounting knowledge who wants to learn dealership accounting and grow... ...into dealership systems. Assist with accounts payable, accounts receivable, and payment posting as assigned. Review paperwork for...Accounts payableHourly payFull timeWork experience placementWork at officeMonday to FridayPremier Nissan of Fremont
Fremont, CA3 days ago$102.6k - $171k
...Compliance, you will manage the development, implementation and/or maintenance of one or more accounting systems: Journal entries, General Ledger, Accounts Receivables, Accounts Payable, Revenue Reconciliation, Cash Flows, etc. in accordance with GAAP policies and procedures...Accounts payableFull timeFor contractorsWork at officeLocal area2 days per weekStryker
Fremont, CA2 days ago- ...Accounting Manager / Assistant Controller South Bay Solutions is a high-precision machine shop, making parts for semiconductor... ...financial reporting, general ledger integrity, Accounts Payable and Accounts Receivable performance, internal controls, and the accounting...Accounts payable
South Bay Solutions
Fremont, CA2 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Accounts Payable and Accounts Receivable. Be the first to apply!
- accounts payable Union City, CA
- accounts payable receivable Union City, CA
- accounts receivable Union City, CA
- senior accounts payable coordinator
- amazon accounts payable
- accounts payable analyst
- accounts receivable credit collections
- accounts receivable cash application specialist
- medical billing accounts receivable
- accounts receivable director