Commercial Operations Associate

The Commercial Operations Associate is responsible for supporting the end to end Non Recurring Charge (NRC) quoting process, managing purchase order creation, and conducting detailed vendor quote analysis. This role ensures accurate cost recovery through true up processes and standardized markup. The Associate works cross functionally with Sales, Finance, Procurement, Product and Operations to drive operational efficiency, financial accuracy.

Key Responsibilities and Essential Job Functions

• Manage full lifecycle NRC quoting, including requirements validation, scoping, pricing, and timely delivery to Sales.
• Ensure quotes comply with internal standards, margin requirements, and contractual obligations.
• Partner with Operations teams to validate technical accuracy and feasibility.
• Create and submit purchase orders for equipment, project materials, and vendor services aligned to approved quotes and budgets.
• Track PO status, receipt, and delivery milestones to ensure timely project execution.
• Coordinate with Finance and Procurement to resolve discrepancies or exceptions.
• Review and analyze vendor proposals for accuracy, completeness, and alignment with project scope.
• Compare vendor pricing, terms, and lead times to ensure cost‑effective sourcing decisions.
• Identify variances or cost risks and escalate recommendations for approval.
• Conduct true‑up analysis to reconcile estimated vs. actual project costs.
• Apply standardized markup structures to ensure full cost recovery and margin protection.
• Document and communicate final cost settlements to internal stakeholders and update financial systems as required.
• Work closely with Sales, Finance, Operations teams to improve quoting accuracy and streamline commercial workflows.
• Support process improvements and documentation within the Commercial Operations function.
• Maintain accurate records of quotes, vendor data, POs, and true‑up documents.
• Prepare reporting on quote cycle times, cost variances, and PO trends to support leadership insights and continuous improvement.

Required Qualifications

• Analytical Thinking – Able to break down cost components and identify discrepancies.
• Commercial Acumen – Understands pricing, margins, and cost recovery principles.
• Collaboration – Works effectively across diverse teams and functional areas.
• Process Orientation – Ensures accuracy, consistency, and adherence to workflow standards.
• Communication – Provides clear and professional written and verbal updates.

Base Pay Range

The annual salary range offered for this position is estimated to be $67,000 - $77,000. However, the actual pay range depends on each candidate’s experience, location, and qualifications.

Variable Pay

Discretionary annual bonus, based on personal and company.

At Flexential, we value diversity and believe that different perspectives and unique skills make us stronger as a team. While we've outlined the qualities and skills we are looking for in this job posting, we understand that there may be attributes and abilities that aren't explicitly listed but could be a perfect fit for our team. We want to emphasize that you shouldn't hesitate to apply if you don't meet every requirement. We're enthusiastic about assembling a diverse team of individuals who bring various talents to the table. Your unique perspective and abilities may be just what we need to drive innovation and success. If you believe you have what it takes to thrive in our environment, we encourage you to apply.

Benefits of working at Flexential

• Medical, Telehealth, Dental and Vision
• 401(k)
• Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA)
• Life and AD&D
• Short Term and Long-Term disability
• Flex Paid Time Off (PTO)
• Leave of Absence
• Employee Assistance Program
• Wellness Program
• Rewards and Recognition Program

Benefits are subject to change at the Company's discretion.

Work Location Eligibility

At this time, we are only able to employ individuals who reside and perform work in states where the company is authorized to do business and maintain employment registrations. We are currently unable to consider applicants who reside or will perform work in the following states: Arkansas, Alaska, Alabama, Delaware, Hawaii, Iowa, Kansas, Louisiana, Maine, Maryland, North Dakota, Rhode Island, South Dakota, Wisconsin, Wyoming, Washington DC.

Applicants must be legally authorized to work in the United States and must reside in a state where the company maintains employment eligibility at the time of hire and throughout their employment. State eligibility may be subject to change based on business needs and regulatory requirements.

Flexential participates in the E-Verify program. Please click here for more information.

EEOC Statement: Flexential is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.