Import Expense Coordinator

Import Expense Coordinator

The Import Expense Coordinator is responsible for accurately reviewing, processing, and reconciling all expenses related to international shipments. This role ensures timely payment of import-related invoices, maintains detailed cost records, and supports the logistics and finance teams by resolving discrepancies and improving expense-tracking processes. The ideal candidate must possess solid operational and technical accounts payable background and proactively work to drive results. This person is a self-starter, flexible, has a high level of integrity and is action and goal-oriented in a fast-paced, team-oriented, collaborative environment. In this role, the position will work closely with all BIS departments as well as the corporate finance team.

This role will be hybrid 1-2 days a week in office. 3-4 days remote.

This is an hourly position based on a 40-hour workweek. | Paid Weekly!

Responsibilities

• Review, verify, and process import-related invoices, including freight, customs, brokerage, drayage, warehousing, and accessorial charges
• Reconcile shipment expenses against purchase orders, bills of lading, and vendor documentation
• Maintain accurate cost records for all inbound shipments
• Communicate with freight forwarders, carriers, customs brokers, and vendors to resolve billing discrepancies
• Track and monitor shipment-related expenses to ensure alignment with budgets and contracts
• Prepare weekly and monthly expense reports for management review
• Assist with month-end closing activities, including accruals and cost allocation
• Support internal audits by providing documentation and cost breakdowns
• Collaborate with logistics, purchasing, and accounting teams to streamline processes and improve cost visibility
• Maintain organized digital and physical files for all import-related expenses

Requirements

• High school diploma or equivalent required
• 2+ years of experience in accounts payable
• Strong understanding of freight invoices, customs documentation, and international shipping terminology
• Proficiency with Microsoft Excel and ERP systems
• Excellent attention to detail and organizational skills
• Strong communication and problem-solving abilities

Preferred Requirements

• Bachelor's degree in business, accounting, or supply chain preferred
• Experience in logistics or import/export operations
• AS400 experience

Bunzl is a global leader in the Cleaning & Hygiene, Food Processing, Grocery, Health Care, Non-Food Retail, and Safety industries. We have grown both organically and through acquisitions to exceed $10 billion in sales. Headquartered in St. Louis, Missouri, Bunzl North America operates more than 100 warehouses and serves all 50 states, Puerto Rico, Canada, and parts of the Caribbean and Mexico. With more than 10,000 team members and over 400,000 supplies, Bunzl is recognized as a leading supplier across North Americaand proudly certified as a Great Place to Work. At Bunzl, you'll find Unlimited Potential your career, our future.

Bunzl Distribution offers competitive salaries, a comfortable work environment, and a full range of benefits including a 401k with a company match.

Bunzl Distribution has a tradition of commitment to equal employment opportunity. It is the established policy to attract and retain the best qualified people without regard to race, color, religion, national origin, sex/gender (including pregnancy), sexual orientation, age, disability or veteran status as provided by law.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.