AP Specialist

Nomaco Inc. Herc LLC

Accounts Payable Specialist is responsible for managing and processing a company's outgoing payments in an accurate, timely, and controlled manner. This role ensures vendors are paid correctly, financial records are maintained, and company policies and accounting procedures are followed. This is a Part-Time position, 24 to 29 hours per week.

Essential Duties And Responsibilities:

Printing/matching/coding AP invoices & PO receipt - packing slips

Approval request or verification for non-PO invoices

Matching AP checks to invoice copies and preparing checks for mailing

Following up with purchasing/shipping/engineering on invoice discrepancies

Assist with Monthly/Annual Reconciliation AP aging & unvouchered receipts

Assist with Year-end processing of 1099's

Filing AP checks/invoices & unvouchered receipts/packing slips

Ad-hoc reporting and payment status inquiries from vendors

Biweekly pickup of PO receipt paperwork from GNIC

Perform additional payment status inquiries as needed.

Qualifications, Skills & Abilities:

Proficiency with Microsoft Office and other computer systems

Proficient with Excel spreadsheets and formulas

Excellent communication, verbal, written, customer service, and organizational skills.

Ability to work a flexible schedule

Must have the ability to deal effectively and interact well with customers and employees

Ability to multi-task, manage interruptions, establish work priorities, handle stress, and effectively function in a fast-paced environment

Experience & Education :

High school diploma or equivalent

1-2 years Accounting Experience

Strong attention to detail and accuracy

Knowledge of accounting principles and financial systems

Strong organizational and time management skills

Ability to handle confidential information

Effective communication skills

Computer Skills:

Proficient in Microsoft Outlook, Office, Word, Excel, and Internet applications.

Certificates & Licenses:

Must provide valid document(s) to work in the US.

Physical Demands:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the following may be required:

Be able to lift 20-50 pounds.

Repetitive hand movements (keyboard, calculator).

Frequently required to walk, sit and stand.