Accounts Payable Specialist

Job Description

Job Description

SCP Post Acute Services, LLC (Pinnacle Care Providers & Preferred Podiatry Group) is hiring an Accounts Payable Specialist to join their team. This will be a full-time opportunity with a hybrid schedule in Chicago, IL.

Overview

The Accounts Payable Specialist is responsible for processing vendor invoices and expense reports across the Company, ensuring vendors are paid in a timely, organized, and professional manner. The AP function of this role is critical in maintaining strong vendor relationships and supporting the organization's financial health by managing outgoing funds and addressing discrepancies.

Key Responsibilities

●      Process vendor invoices, expense reports, and payment runs (ACH/check/card) in accordance with Company processes and controls.

●      Serve as the business owner of the automated A/P system (Ramp), including maintaining proper system set up and maintenance, troubleshooting, interaction with the G/L system (Sage Intacct), and submission of payment files weekly to the bank.

●      Maintain vendor and provider records (W-9s, banking details, insurance certificates) and respond to payment inquiries.

●      Ensure compliance with 1099 reporting requirements and complete the annual 1099 filings.

●      Reconcile vendor statements and resolve discrepancies in a timely manner.

●      Manage the accounts payable email inbox and respond to vendor and internal inquiries.

●      Resolve outstanding checks within 60 days of issuance to prevent them from becoming stale.

●      Identify and help implement improvements to controls, approval workflows, and process efficiency (e.g., AP automation tools).

●      Demonstrate dedication to the mission, vision, values, and goals of the organization.

●      Perform other duties as assigned.

Required Qualifications & Experience

Education

●      Bachelor’s degree in business, Accounting preferred

Experience & Qualifications

●      3+ years of accounts payable processing experience

●      Demonstrated strong attention to detail, dependability, and consistency

●      Excellent organizational and time management skills

●      Ability to handle confidential information with integrity

●      Demonstrated interpersonal and communication skills, and ability to work independently

●      Demonstrated critical thinking, problem solving and analytical skills

●      Proficient in a Microsoft Office environment, with advanced Excel skills, as well as database familiarity

●      Ability to manage multiple priorities in a fast-paced, growth-oriented environment

●      Demonstrated commitment to fostering a positive, inclusive, and high-performing workplace culture

Preferred Knowledge, Skills & Abilities

●      Experience supporting physician practice, ambulatory care, dental, behavioral health, or other healthcare service organizations.

●      Experience processing vendor invoices and expense reports with Ramp

●      Experience with Sage Intacct ERP

●      AP system implementation experience

●      Certified Public Accountant