Administrative Officer

Administrative Officer

The position demands a high level of administrative expertise across a broad spectrum to meet the managerial requirements of this clinic. The incumbent manages all administrative and logistic functions and collaborates with the Chief Medical Officer (CMO), who functions as the chief clinician and director of medical and education programs within the clinic, in providing day to day direction and oversight of clinic operations along with reporting directly to the executive leadership with recommendations for improvement, deficiencies within the clinic/administrative areas, planning, etc.

• Provides overall administrative and clerical direction of the facility.
• Manages all administrative functions and collaborates with the Chief Medical Officer in providing day-to-day direction and oversight of clinic operations.
• Coordinates daily operations of services necessary to provide a continuum of care for Veterans.
• Tracks, monitors, evaluates, develops and implements action plans to ensure achievement of VA standards for clinic performance measures.
• Conducts management studies and projects for VATVCBHCS management such as efficiency reviews and participation on Boards of Inquiry.
• Maintains information re: equipment needs/ priorities within the clinic, such as updating equipment priority database and Consolidated Memorandum of Receipts.
• Serves as Contracting Officer's Representative (COR) for applicable clinic contracts, monitoring performance and addressing discrepancies.
• Manages time/attendance, serves as EEO Coordinator for the clinic, and enhances overall employee morale.
• Assures recruitment/retention of qualified candidates, coordinating timely recruitment and credentialing/privileging of clinical/professional staff.
• Acts as the Total Quality Improvement "Coordinator" in the clinic's pursuit of excellence in the delivery of health care services, is liaison with area VSOs.
• Coordinates internal/external reviews (i.e. OIG), ensures readiness, updating/revising manuals/policies, and ensuring records are appropriately maintained.
• Directs a full range of administrative activities such as budget/planning, human resources, equipment/supplies, security, safety, and patient/public relations.

Work Schedule: Monday - Friday 8:00 a.m. - 4:30 p.m.

Telework: Ad-hoc Available

Virtual: This is not a virtual/remote position.

Position Description/PD#: Administrative Officer / PD00378A

Relocation/Recruitment Incentives: Not Authorized